Construction Administrator
CONSTRUCTION ADMINISTRATOR
Calgary, Alberta
Build your future at Minto!
At Minto, our mission to build thriving communities starts with our first community - our employees.
We believe great employees like you are essential to our continued success, and we invite you to join us on our mission. At Minto, we welcome change and celebrate new ideas. We provide you with the resources, professional training, and diverse opportunities to grow your career.
Your offer will include:
- Competitive salary
- Annual bonus + benefits effective 1st day + RRSP matching plan + 3 weeks' vacation
- Benefits including parental leave, unlimited physiotherapy, telemedicine and so much more
- Tuition reimbursement plans and professional development courses
- Employee recognition platform - Be rewarded by your colleagues for your contributions!
- Flexible summer hours
- Many exciting career opportunities
Your role on our team: The Construction Administrator is responsible for assisting the Project Team and providing administrative support for the site office. They will be able to gain exposure to a wide variety of tasks that are performed by the management team, including drawing reviews, budgeting, material orders, site directives, etc.
In this role, you will:
- Answers phones and responds to requests from the trades, supervisors, and head office;
- Tracks, controls, and organizes documents in various systems;
- Coordinates Inspection packages for City Inspectors (i.e. excavation, framing, and grading);
- Participates in Production meetings with Minto staff, records and distributes minutes;
- Orders and keeps track of office supplies for the site office;
- Reviews lot sightings for accuracy and ensures it complies with sales, décor, grading, construction, etc.;
- Maintains and updates all hard copy and electronic files related to specific site lots including design upgrades, site plans, etc.;
- Installs and maintains all lot signage and advertising;
- Ensures all Minto staff and trades partners abide by Minto's Health & Safety Policies;
- Provides notification and reminder, tracks and maintains department timesheets and ensures all are completed by cutoff date;
- Prepares payroll and reports vacation, absenteeism reports and sick activities for the department;
- Provide employees with uniforms and safety shoe vouchers;
- Responds to internal requests i.e. IT requests, ordering office supplies;
- Coordinate the processing of expense claims for Site Super and Construction Manager
- Issues tender bulletins and addendums as directed by Construction;
- Organizes electronic and hard copy files including Trade Portal;
- Electronic and hard copy storage of executed contracts and ensuring the executed contracts are returned to trade/consultant for their files;
- Online drawing management and project ftp sites: main administrator for all FTP sites for Toronto
- Construction file archiving for site office and head office, maintaining searchable spreadsheet of archived materials;
- Assist in investigating past issues; gather information and create documentation packages related to assorted legal actions and investigations;
- Create PR and new vendor forms in SAP and follow up on delinquent invoices for various vendors;
- Other duties within the scope, spirit, and purpose of the job, as requested by management
We would like you to have:
- A Post-Secondary Education is required at the University or College level (A diploma in Construction and/or Architecture is an asset).
- A minimum of three (3) years of relevant work experience.
- Microsoft Office (Word, Excel, PowerPoint, Outlook, Project).
- Experience in AutoCAD and Revit is an asset
- Communication skills (listening, verbal, and written)
- Interpersonal skills
- Organizational skills
- Research skills
- Attention to detail
- Judgment
Our future is better together. Apply now and join us!
Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.
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