Facilities Administrator
The Alberta Electric System Operator (AESO) is responsible for the safe, reliable, and economic planning and operation of the Alberta Interconnected Electric System. We provide open and non-discriminatory access to Alberta's interconnected power grid and also facilitate Alberta's competitive wholesale electricity market. The AESO strives to foster an inclusive, diverse and equitable workplace where people feel respected and welcomed for who they are, together we deliver high performance and innovative results.
Job Description
If you are a current AESO employee or contractor, please view openings and apply through our internal site at Workday.
Reporting to the Team Lead, Facilities, the Facilities Administrator is responsible for ensuring the efficient management and operation of AESO facilities. This role involves working closely with various departments to support facility operations, applying company policies and practices, and making decisions within their scope of responsibility. The Facilities Administrator is also tasked with planning, scheduling, and organizing work assignments, demonstrating initiative and independent judgment in adapting and applying procedures to maintain smooth operations. Additionally, they offer recommendations for improvements as required to ensure ongoing operational effectiveness.
This full-time opportunity offers a competitive salary, and a variable pay program. We also have paid vacation and flex time, health and dental benefits, mental health support, a defined contribution pension plan, and learning and development opportunities as part of your overall compensation package.
Signs you will enjoy working in this team:
You thrive in a fast-paced and dynamic environment and are looking for an opportunity to embark on transformative industry change.
You enjoy working in a team of bright professionals and participating in lively debates.
You embrace change and pivot and adapt with ease.
You like working in a diverse atmosphere - our team celebrates our colleagues' varied backgrounds, experiences, and perspectives.
Signs you will enjoy this role:
You are detail-oriented with a high degree of organizational skills and can prioritize and manage multiple tasks meeting overall requirements and deadlines.
You believe creating great experiences is totally within your control.
You have initiative and bring a positive, service driven attitude.
You have clear and concise communication skills, strong writing abilities.
You have an aptitude for preparing, reporting, and summarizing data and information.
Accountabilities include but are not limited to:
Run monthly time allocation reports. Follow up with staff to ensure entries are complete.
Receive and record vendor invoices. Enter enterprise management system for approval and processing.
Prepare workspaces for new staff and relocations.
Maintain appropriate file systems and file documents electronically and manually.
Administer access control functions, including setting up access cards, adding and revoking accesses, taking and printing ID card pictures.
Carry out routine checks on first aid kits, restock as necessary. Check AEDs monthly.
Receive and distribute mail. Validate and send mail via Canada Post.
Schedule courier shipments to and from AESO facilities.
Liaise with building operations for repairs and service calls.
Act as point of contact for any facility related concerns or repairs.
Contact and coordinate service providers to respond to facilities related concerns.
Order business cards and distribute to employees.
Answer telephone calls. Direct as appropriate.
Track AESO assets using asset management software.
Solicit and coordinate floor wardens for overall employee safety and wellbeing.
Assist in move planning for employees and contract staff. Schedule moving resources and supplies.
Update seating and floor plans. Update master location listing in enterprise management system.
Inventory and stock check stationary rooms. Order and restock as necessary.
Carry out reception function as necessary.
Schedule, sign in and sign out visitors in AESO visitor management system.
Monitor stock level for AESO provided refreshments and supplies. Reorder and restock as necessary.
Assist departmental contacts in catering coordination and set up.
What you'll bring to us:
Grade 12 education with a post-secondary education in a related field.
5 years' experience in positions of increasing responsibility.
Have worked within a dynamic team-based environment.
Document and information management skills.
Quality control of documents and reports.
Comfortable with standard desktop environment particularly with Excel, Word, Outlook, and PowerPoint.
Flexibility to work on multiple job assignments.
Application deadline: February 16, 2025
If you are contacted for a pre-screening and/or interview, please advise of any accommodation measures required to enable you to fully participate. Information received relating to accommodation measures will be addressed confidentially.
The Alberta Electric System Operator is unable to accept unsolicited agency resumes.
The Alberta Electric System Operator, and its members, officers, employees and agents (collectively, the "AESO") is committed to protecting personal information provided to it. When you submit your personal information to the AESO for the purpose of pursuing employment with the AESO, the collection, use and disclosure of personal information is in accordance with the provisions of the Freedom of Information and Protection of Privacy Act (FOIP Act) of Alberta.
As noted, the AESO is mandated to maintain the safe and reliable operations of the provincial power grid. As part of meeting its obligations, the AESO may require the successful candidate to undergo a criminal background check for the position. This collection of personal information for the purposes of a check will be conducted in accordance with Section 33 of the FOIP Act.