Administrator
August 12 2024
Industries
Architecture, Engineering and related
Categories Civil engineering, Construction, Structure,
Edmonton, AB • Full time
General and Project Administration:
- High volume file management and ensuring all information is updated and accurate
- Collection and maintenance of customer contact and relevant information
- Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
- Assist with Accounts Payable and Accounts Receivables on Service billings
- Working with various people to ensure all related documents are present and readily available
- Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc
- Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
- Management and accurate documentation of Vehicle or Inspection reports, as well as (Ontario only) ensuring CVOR reports are completed and filed
- Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests
- Creating and closing subcontracts and submitting pay requests
Field Support:
- Time card collection and review and payroll back-up if required
- Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
- Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
- Other duties as required
What We Are Seeking
- Display excellent interpersonal and communication skills, both written and verbal essential
- Able to pay strong attention to detail
- Effectively communicate with people at all levels and from various backgrounds
- Multi-task, meet pressing deadlines, and anticipate client needs
- Work independently as well in a team-based environment
- Experience working in a construction environment is an asset
What we Offer
- Competitive wages and benefits
- Structured bonus plan
- RRSP matching
- Great environment where our motto is “Flynn Family Winning Together”!
Position Summary
- Position Summary
- Location: Edmonton
- Employment Type: Full-time
- Job Functions: Administration & Customer Service
- Industry: Construction; Building Envelope
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