Facilities Maintenance Coordinator - Architectural Systems
In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers
Please note: this competition is limited to current salaried NAIT staff.
The department of Facilities Management & Development (FMD) provides NAIT with well-planned, designed, constructed, and maintained facilities to support a safe, clean, attractive, and comfortable environment for students and staff.
Reporting to the Manager, Maintenance; the Facilities Maintenance Coordinator - Architectural Systems is responsible for maintaining the architectural systems of NAIT's infrastructure to ensure environmentally healthy, safe, and comfortable spaces to learn, work, and visit. This role will plan, prioritize, budget, and schedule planned and unplanned maintenance activities, communicate with clients, and ensure the continuity of NAIT's daily operations. Maintenance activities include flooring, roofing, windows, painting, structural, doors, building envelope, asbestos/mold abatement, asphalt/concrete, signage, and more. This role will also lead, and direct daily operations of the architectural maintenance work unit comprised of full-time on-site trades contractors (carpenters and maintenance labourers). The position will be responsible for utilizing other external contractors as needed to meet workload demands and maximize work-unit efficiency. When urgent situations arise, the Coordinator will assist in troubleshooting and coordinating repairs. The position will ensure NAIT standards, specifications, and procedures are followed along with regulatory requirements and safe work practices and will be accountable for all work completed by the work unit. The Coordinator also provides input into the Capital Maintenance and Renewal (CMR) program and Major Maintenance Plan (MMP) and will coordinate projects from these plans. This position also provides architectural maintenance subject matter expertise to a variety of stakeholders within NAIT.
This role is responsible for the architectural maintenance of over 30 buildings and 3.5 million square feet of space across five campus locations.
Key Responsibilities:
Coordinate architectural maintenance activities (planned and unplanned):
Prioritizing, planning, scheduling, and coordinating architectural maintenance projects and requests.
Conduct inspections across the campus to identify maintenance and repair work required and develop annual maintenance plans.
Planning and communicating with labour supply contractor, external contractors, and NAIT stakeholders to ensure maintenance activities are not disruptive to NAIT students and staff.
Developing, analyzing, and interpreting information generated through reports, queries, and schedules produced through the Computerized Maintenance Management System (CMMS).
Ensuring that pertinent maintenance request information is recorded in the CMMS.
Ensuring that standards and benchmarks for the completion of maintenance work are met through the ongoing review, inspection, and monitoring of work being done.
Ensuring all applicable safety standards, regulatory requirements, and technical specifications are met during a project.
Technical supervision of trades staff. Prioritize and assign work.
Communicate expectations of work quality and perform post-job work inspections. Address work quality issues and corrective actions directly with the trades team and contractors.
Liaising and communicating with NAIT clients before, during, and after completion of the work to ensure that the expectations of the maintenance request are met.
Procurement of work, budgeting, long-term maintenance planning, provide subject matter expertise:
Preparing procurements following FMD's procurement process (Service Now).
Provides technical scope of work for procurements, obtain vendor quotations, and evaluate bids.
Working with the procurement team to prepare Requests for Proposals (RFP) or Requests for Quotation (RFQ) documents.
Working with the FMD storekeeper to identify potential material suppliers and to define parts and supplies inventories required.
Provides input into the Capital Maintenance and Renewal (CMR) program and Major Maintenance Plan (MMP).
Assist in preparing, monitoring, and managing the annual operating budget to maintain architectural systems.
Provides subject matter expertise to other areas of Facilities Management & Development (FMD) and NAIT stakeholders.
Skills & Abilities:
In-depth knowledge of maintenance practices related to architectural systems within NAIT's infrastructure (buildings, roadways, parking structures/lots, etc.).
In-depth knowledge of applicable building and safety codes, standards, and guidelines.
Project Management Skills - working and coordinating with NAIT clients, stakeholders, contractors, and consultants.
Effective communication, collaboration, and organizational skills and the ability to shift priorities when urgent facility repairs are required.
Computer skills, including experience in MS Office suite, MS Teams, AutoCAD, Bluebeam, CMMS (AiM).
Awareness and knowledge of hazardous materials and their related regulations and handling procedures.
Comfortable accessing facility infrastructure such as rooftops, mechanical/electrical rooms, using ladders, etc.
Qualifications:
Diploma in Architectural Technology, Construction Engineering, or other related field or equivalent.
Extensive experience (5+ years) in architectural maintenance project coordination, coordination of facility-related construction projects, or a technical specialist role required.
An engineering degree would be an asset.
Journeyperson or master's trades certificate would be an asset.
Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).
Remuneration: $73,219.38 - $98,379.58 annually, plus a comprehensive benefits package. (Classification - Senior Project Coordinator).
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
Please submit a resume and cover letter to be considered for this opportunity.
About NAIT
We are proud to have been named one of Alberta's Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.
People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.
NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.
NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at careers@nait.ca.
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