Senior Proposal Coordinator - Industrial and Infrastructure

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Infrastructure division and build innovative projects in the transit and transportation sectors, such as roads, highways/freeways, bridges, interchanges, LRTs, BRTs, and airports. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

About the role:

Reporting to the Senior Proposal Specialist, the Senior Proposal Coordinator provides proposal coordination to the business and ensures that Graham responds to solicitations (Requests for Proposals, Requests for Information, etc.) with high quality, customer-focused content. The incumbent has an understanding of Graham's business and proposal processes and objectives, and plans, conducts, and coordinates a range of proposal support activities, interacting with and supporting multiple team members within the organization to assist in the preparation of proposal response materials. The incumbent manages internal proposal deliverables, creates cohesive and coherent content through the integration of information in several formats (pre-written, verbal, graphic), and completes the final production for delivery. The incumbent contributes to the development of team plans and discussions.

As a Senior Proposal Coordinator at Graham, you will:

• Implement the proposal process as defined in the Graham system and ensure all prepared proposal and qualification submissions are high quality, compliant with solicitation requirements, and communicate Graham's capabilities and value of service.
• Ensure client documents are downloaded (and updated regularly), and a copy is sent to all proposal response team members.
• Demonstrate understanding of the solicitation document(s), identify response deliverables, establish submission schedules, and communicate responsibilities and accountabilities to the response team.
• Develop and manage an internal proposal kick-off meeting (with the Pre-Construction Manager and associated Pre-Construction team members), during which the responsibilities (including own deliverables) will be assigned, and win strategies and themes, key messages, differentiators, and storyboarding will be discussed and agreed upon.
• Assist in the creation of written, graphic, and video content.
• Check and edit narratives for understanding, grammar, and readability as one voice, gathering content into a cohesive submission and ensuring consistency on use of format and terms.
• Support development of presentations, e-bulletins, and other internal and external communications and documentation.
• Help maintain the document library for proposal content, resumes, project fact sheets, etc.
• Support proposal activities across multiple branch locations as needed.
• Manage the experience of customers to ensure positive relationships are established and maintained.

Education/ Qualifications:

• Completion of relevant diploma training program at a college or technical school, or a university bachelor program is preferred.
• 1-5 years of relevant proposal coordination experience is required.
• Construction company experience is preferred but not essential.
• Ability to lead a process with support and guidance.
• Ability to work under demanding deadlines and work schedules.
• Proficiency with Adobe Suite, MS Office Suite, Toolbox, and SharePoint.
• High level of organization; methodical in approach to workload.
• Strong communication and writing skills.

If this sounds like you, then Graham may be the right fit. Apply today.


Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.


No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.