Senior Subcontracts Administrator

Mission

The City of Edmonton selected Marigold Infrastructure Partners to design and build the 14-kilometre Valley Line West LRT project from downtown to Lewis Farms. Construction began in 2021. Marigold is a design-build joint venture agreement between Colas and Parsons. We are excited to announce an opportunity for a Senior Subcontracts Administrator to join our project procurement team, specializing in the management of large construction and service subcontracts. The Senior Subcontract Administrator's responsibilities can include request for RFQ processes, subcontract formation, post award administration activities (invoice processing, change management) from kick-off meeting to close-out and handover of the project.

Main Responsibilities

• Managing, coordinating and administrating contracts to ensure cost and schedule compliance.
• Managing the contract change order process for in or out of scope items.
• Attestation of progress and Rules of Credit (RoC) for billing activities, invoice processing..
• Assisting with input/collection to and for monthly project reports for construction progress and status of contracts, billing, accruals, cost forecasting
• Responsible for leading claim mitigation, managing legal, regulatory and commercial contract compliance.
• Perform site reviews to determine compliance with the subcontracts
• Prepare reports to document progress, identify deviation from the construction subcontracts
• Liaise with subcontractors to resolve issues in a timely manner
• Coordinate and review drawings, schedules, samples, alternate requests, and project change documents to ensure all project documentation is accurate and complete
• Coordinate, evaluate and process payment certifications
• Involvement in Substantial Performance/Completion review process, evaluating project completions and processing of final payments
• Coordinate with subcontractors to address and document issues with constructability and/or owner concerns
• Prepare and coordinate project change documentation, including sketches and drawings or facilitating preparation of sketches and drawings with internal and/or external teams
• Attend and conduct progress meetings before, during, and after the project to exchange information and resolve issues or concerns with various key stakeholders
• Prepare and issue meeting minutes and track issues for resolution
• Coordinate project close-out documents for submission and forwarding to appropriate parties upon completion of the project
• Monitor and report on Project Scope, incurred cost, accruals and Estimate At Completion (EAC).
• Support design and construction staff with reviews and provide feedback / mentorship as it applies to commercial risk and exposure.
• Represent the organization and interact professionally with sub-consultants, suppliers, and subcontractor representatives
• Attend regular internal coordination meetings to report on progress and issues related to assigned projects

Profile

• Minimum 7 years of contracts administration within EPC/EPCM projects, preferably in transportation and infrastructure. Light Rail Transit project experience will be considered an asset
• Undergraduate degree in Quantity Surveying or recognized major project experience
• Familiarity with the formation of construction subcontracts including support service, construction, design and consultant agreements/contracts
• Ability to manage and administer pre and post award construction subcontracts
• Familiarity with Unit Price, T&M, and Lump Sum contracts
• Ability to break down subcontract schedules into a framework to be used for progress monitoring
• Familiarity with Work Breakdown Structures (WBS) methodology and its application for developing/administering progress
• Advanced computer skills with emphasis on MS Office applications (Excel/Word), SharePoint, JDE, Aconex
• Contract formation experience would be considered an asset
• Ability to work independently and with minimal supervision
• Ability to negotiate the terrain of an in-process construction site, including climbing stairs and ladders, steep/ slippery terrain, walking, and working outdoors in all types of Edmonton weather and conditions