The salary range for this position is CAD $38.12 - $54.80 / hour
Job Summary
Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of over 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.
Are you passionate about design and project management? If so, bring your skills to this key role supporting and collaborating on the design process through construction completion including project handover for the Burnaby Hospital Redevelopment Project. Specifically, provide project management support to the design and construction team in all project phases: schematic design, design development, construction start-up, site-wide operational coordination, staff training and go-live.
The Burnaby Hospital Redevelopment Project (BHRP) is a multi-phase project that will transform the hospital into a modernized medical and surgical health care campus. It will see two new patient care towers, a new cancer centre and expansion and renovations to existing buildings on campus. This project is complex and will be comprised of new construction, demolition, renovations and various upgrades.
This is a Full Time opportunity located in Burnaby, B.C. at our Burnaby Hospital Redevelopment Office.
Position Highlights
As a Project Leader, you will leverage your creativity and problem-solving skills to navigate project management complexities while collaborating with various partners. This role offers an opportunity to work on diverse projects in a supportive and collaborative environment.
To join our team, you will be:
- Highly Organized:You excel at managing details and staying on top of project deliverables.
- Analytical Thinker:Can break down problems into actionable components.
- Problem Solver:Finds innovative solutions through critical thinking.
- Self-Starter:Takes initiative and works independently.
- Detail-Oriented:Ensures accuracy and consistency in deliverables.
- Strong Communicator:Delivers clear, concise information to technical and non-technical audiences.
- Collaborative:Works well with cross-functional teams and partners.
- Project Management Enthusiast:You are passionate about applying project management principles to real-world challenges.
Position Summary
Reporting to the Project Support Manager, the Project Leader will provide essential project and operational support within the Burnaby Health Alliance. This role involves access control, systems administration, process development, user support, and tools management. The ideal candidate will be a self-starter with strong analytical and communication skills, capable of translating complex issues into actionable solutions.
Key Responsibilities
1. Systems Administration & User Support
- Manage access control and permissions for various platforms (SharePoint, Teams, Smartsheets, Bluebeam, etc.).
- Administer systems such as Smartsheets, Microsoft 365 (Lists, PowerApps, PowerBI, Forms, Bookings), and Bluebeam.
- Provide user training, support, troubleshooting, and technical support for the rest of the Alliance team.
2. Document and Records Management & Control
- Establish and maintain document control processes for project records.
- Configure and administer document libraries in SharePoint, BlueBeam Projects, and Egnyte.
- Develop folder structures, metadata, and tagging systems aligned with project guidelines and document management best practices.
- Set up and maintain document permissions, version control, and retention policies.
- Ensure all document management systems follow established governance frameworks and support audit readiness.
- Organize, store, and archive project documentation in compliance with organizational policies.
- Ensure accuracy, version control, and accessibility of project records and reports.
- Implement document review and approval processes.
3. Data Management & Reporting
- Create dashboards, reports, and trackers using Excel, PowerBI, and Smartsheets.
- Conduct data analysis to support business and project decisions.
- Develop PowerPoint presentations and Word documentation for leadership review.
- Develop and maintain comprehensive documentation systems, trackers, and logs.
- Ensure systems support accurate reporting, process automations, and compliance with best practices for data management.
4. Process Development and Implementation
- Automate workflows using tools like Power Automate, Smartsheets, etc.
- Create process maps and database model/entity relationship diagrams
- Design and implement data management frameworks that facilitate data integration and reporting consistency.
- Create templates and standard operating procedures (SOPs) for efficient project tracking and reporting.
Required Qualifications
- Technical Expertise:Proficiency in Microsoft 365 tools, including SharePoint, Teams, PowerBI, PowerApps, and Smartsheets.
- Systems Administration: Experience managing access controls, permissions, and systems administration in platforms like Azure/Entra and SharePoint.
- Document Management: Knowledge of document control processes, including configuration and administration of document libraries in SharePoint, BlueBeam, and Egnyte following best practices.
- Data & Reporting:Ability to create dashboards, reports, and trackers using Excel, PowerBI, and Smartsheets, with strong attention to data accuracy.
- Communication & Training: Proven ability to develop documentation, deliver user training, and communicate technical concepts clearly.
- Project Administration: Experience coordinating with stakeholders, managing project timelines, and supporting project execution from initiation to closure.
Nice-to-Have Qualifications
- Scripting & Automation:Experience with scripting languages such as PowerShell, JavaScript, Python, SQL, or DAX, and workflow automation tools like Power Automate or APIs.
- Process Development & Methodologies: Familiarity with process mapping tools and project management frameworks (e.g., Agile, Waterfall, hybrid models).
- Data & Business Analysis: Strong background in business process development, data analysis, and providing project support through data-driven insights.
- Relevant Systems: Experience using and administrating project-relevant software: Egnyte, BlueBeam Studio & Projects, AutoCAD, dRofus, Miro, etc.
- IT Systems Knowledge: Background, training, or knowledge in IT disciplines such as Exchange Server administration, network management, or other IT infrastructure services.
These qualifications will enhance your ability to streamline processes, optimize systems, and contribute to successful project outcomes.
Why Join Us?
We are a diverse team of dedicated professionals who thrive in a collaborative culture built on learning, customer service, and open communication. Your contributions will be valued, and you’ll have opportunities for professional growth.
Take the next step and apply so we can continue the conversation with you.
Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
The Project Leader is responsible for overseeing and supporting the planning, design and/or implementation of assigned smaller facilities projects and/or projects with a lower degree of complexity, including project planning, project management, communications, and contract management. Oversees assigned staff and provides leadership by directing work teams, contractors and consultants as needed on a project-by-project basis.Responsibilities
- Manages the planning and implementation of approved small projects and/or enabling sub-projects from the initial planning and design stages through to implementation and completion; provides support by conveying policies and priorities, directing work and ensuring issues are resolved or escalated to appropriate level(s) to meet project deliverables and timelines. Oversees assigned staff as needed on a project-by-project basis.
- Functions as the single point of contact for assigned projects. Liaises with various internal and external stakeholders; conveys information and responds to queries, concerns, etc. with respect to project status, design and construction matters; provides frequent clear and concise reports to Redevelopment leadership regarding ongoing issues, progress updates, challenges and opportunities.
- Carries out project plans according to established Redevelopment project methodologies and systems to ensure successful and coordinated completion of project components by facilitating consensus with stakeholders. Monitors project charter, plans, budget, scope, schedule, expenditures, client satisfaction and risks; reports on variances and impacts to deliverables, and makes recommendations to Redevelopment leadership to mitigate cost overruns, maintain adherence to allocated budgets and timelines, and ensure delivery of a successful project.
- Participates in and/or leads meetings throughout the project lifecycle; seeks input from stakeholders (physicians, staff, Infection Control, Housekeeping, external users, etc.) during all stages of the project. Attends and/or leads construction meetings to manage issues, problems, and schedules, and to direct activities as required; ensures Fraser Health's interests are represented in resolution of problems; ensures meeting outcomes and decisions are accurately documented and follow-up actions are completed in a timely manner.
- Provides input to project business plans and project charters as requested; conducts feasibility studies; performs analysis and develops solutions. Prepares cost estimates and recommends budgets. Prepares planning and construction schedules to align with user needs and expectations.
- Reviews and assesses space occupancy and utilization. Documents current state and functional requirements to inform decision making by business units and/or senior leadership within the Redevelopment project. Provides recommendations on options to improve the operation, efficiency and effectiveness of impacted business units.
- Coordinates planning, design and contract document preparation by liaising with clinical planners, equipment planners, design consultants and various user groups for assigned projects; reviews schematic designs, design development documents, and working drawings and specs for functionality, attainment of program/facility needs, adherence to technical standards and specifications, efficiency and cost-effectiveness of the design solution, consistency with best practices, energy & environmental sustainability, and building code compliance.
- Signs off on drawings and changes as required and within authorized limits; maintains current copies of drawings, plans, manuals, proposals, etc. for assigned projects; files and/or archives completed project materials in accordance with Redevelopment project protocols.
- Participates in and provides input on consultant selection and project tendering; administers contracts and oversees performance to ensure that consultants and contractors complete on obligations and deliverables, and that corresponding payments are processed. Arranges for procurement of furniture and minor equipment required to implement projects.
- Liaises with Planning and Engineering Departments of municipalities in geographic areas supported by Fraser Health to obtain building and other required permits for assigned projects.
- Coordinates and/or advises on potential impacts of work activities affecting site operations; arranges scheduled shutdown of systems, power interruptions, etc. based on operational requirements. Identifies, communicates, and works with appropriate stakeholders to mitigate potential risk management issues.
- Monitors adherence to established safety, infection control and risk mitigation protocols by contractors and the Fraser Health's staff during project implementation; reports exceptions to appropriate personnel; takes corrective action as required.
- Leads and/or facilitates operational commissioning and any project-related decanting or moves; supports Fraser Health's leaders in the identification and implementation of operational changes required for successful project completion.
Qualifications
Education and Experience
Diploma in Architectural and Building Technology, Engineering Technology, or a related field, together with five (5) to seven (7) years' recent related experience managing, leading and directing facilities projects in a complex institutional environment, or an equivalent combination of education, training and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities:
- Knowledge of capital project planning and implementation processes including design, construction and procurement within current standards, codes, bylaws and regulations.
- Comprehensive knowledge of project management principles and methodologies.
- Ability to interpret construction drawings and construction specifications.
- Demonstrated ability to effectively manage planning, design and construction projects simultaneously.
- Ability to supervise and provide direction to team members.
- Demonstrated ability to identify, plan, organize, prioritize and implement projects in a timely manner.
- Demonstrated ability to work within a dynamic project environment with changing priorities.
- Demonstrated attention to detail.
- Ability to operate related equipment including related software applications.
- Physical ability to perform the duties of the position.
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for potential recruitment scams. We are aware of recent scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment at any point during our recruitment process.