Administrative Assistant

Reporting directly to the Administration Department at Mount Arrowsmith Corps, the Administrative Assistant will provide administrative support, and manage financial transactions, ensuring smooth operations and exceptional service within The Salvation Army.

Hours:

• 20 hours weekly (weekdays)

• Performs front reception office duties, answers and screens telephone calls.
• Greets, assists, and escorts visitors in the reception area.
• Assists MU Leaders with maintaining MU contact lists, including suppliers, community partners, leases, etc.
• Prepares receipts for customers/donors.
• Drafts and prepares correspondence, presentations, brochures, flyers, advertisements, invitations, certificates subject to supervisory approval (e.g., power point presentations).
• Provides backup support/relief coverage for the administrative team during absences.
• Supports external reporting requests as needed.
• Assists with bank deposits and deposits on a timely basis according to the policies and procedures; submits reports to accounting centre.
• Keeps track of the properties and vehicles maintenance calendar; makes arrangement for service providers and scheduled maintenance.
• Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes.
• Opens and distributes incoming mail and processes outgoing mail including materials of a confidential nature; receives parcels and distributes to the appropriate persons
• May order all stationery supplies and maintains adequate office supplies and other supplies as needed; may maintain postage meter supply; may arrange for maintenance of office equipment.
• Builds and maintains databases/logs as required.
• Performs other duties as assigned.

Education/Certifications:

• Completion or working towards a post-secondary/college/University program of two academic years in either, social services, business, economics, administration, and equivalent work experience.

Experience:

• A minimum of two years of general related experience.
• An alternative combination of education and experience might be considered.

Required Skills/Knowledge:

• Knowledge of various administration procedures and practices.
• Attention to detail, multi-tasking, problem solving and analytical skills.
• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Strong interpersonal skills.
• Outstanding communication.
• Computer and word processing proficiency
• Ability to work independently.
• Ability to multi-task with frequent interruptions.

• Administrative experience and/or transferrable skills.

Successful candidates, prior to hiring, may be required to provide:

• Background check consent.
• Completion of our online Armatus Abuse Training and required Health and Safety training.

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.