Mechanical Project Coordinator

Mechanical Construction Project Coordinator Opportunity

Company Profile

Division 15 Mechanical Ltd. is an award-winning mechanical Contractor providing design-build, design-assist and construction services for Mechanical and District Energy Systems throughout British Columbia. Division 15 utilizes Building Information Modelling (BIM) and pre-fabrication in a number of sectors, including commercial, education, civic and healthcare, and strives to stay on top of the latest trends in the construction industry. This progressive approach combined with our wealth of construction experience equips us with the necessary tools to confidently manage any project. Division 15 Mechanical operates according to the following core values:

Safety: A Culture of Safety.
Talent: The promotion of ongoing training, education & career development for our teams.
Respect: Respect for individuals in our workplace.
Integrity: Honest & ethical dealings with our clients, vendors & personnel.
Value: Fair but firm pricing of quality services to clients; we will provide value for money, not
buy our way to the bottom.
Innovative: To stay on the leading edge to provide Advanced Mechanical Solutions.
No Assholes: Partnering with people who share our values & seek win-win outcomes.
Growth: Grow sustainably based on working with select partners in the right market

Perks & Benefits:

• A comprehensive benefits package including an RRSP/Deferred Profit-Sharing Plan.
• A positive work environment that recognizes dedicated team players
• Continued professional development at all levels
• Annual Bonuses
• Referral bonus

Job Overview:

Reporting to the General Manager, the Project Coordinator is responsible for the coordination of assigned Commercial, Institutional and/or District Energy mechanical contracts.

In the course of his/her duties the Project Coordinator provides assistance in the company's processes and procedures of contract fulfillment and assists with limited administrative functions in a professional and personable manner. Under the Project Manager's general direction, the Project Coordinator carries out functions within limits imposed by the Manager while ensuring that the company's goals for service, honesty, and reliability are met and exceeded.

To be successful, the Projects Coordinator must possess a positive attitude, have good communication skills and display a willingness to learn. He/she will be part of a team which is strongly customer focused that promotes a safe, positive work environment.

Key Responsibilities:

• Review, stamp and process shop drawings.
• Set up and maintain shop drawing logs & binders.
• Track & log incoming/outgoing plans & specifications.
• Review & follow-up on purchase orders & back orders
• Prepare & update project mechanical schedules in Microsoft Project
• Review, process & log requests for information (RFIs).
• Estimate change notices/familiarize with estimating procedures.
• Coordinate approved change orders with our staff, suppliers & subtrades.
• Conduct regular jobsite visits in order to keep site documents current.
• Provide assistance to field staff to ensure our processes meet customer expectations.
• Take regular dated photographs of progress on the jobsite & keep in a job specific electronic file.
• Record & issue Minutes of Meetings from site meetings with Project Managers review & approval.
• Perform the functions of the Construction Quality Control (CQC) Systems Manager on assigned projects in accordance with the companies Quality Control Program.
• Obtain & compile maintenance manual information as required.
• Coordinate & follow up on project close out requirements.
• Keep current on new products and services to ensure the company stays on the leading edge of technological advances.
• Ensure all paperwork is handled in a timely and efficient manner.
• Keep the Manager apprised of his/her day to day activities and information flow by verbal reports and copies of transmittals, RFQs, quotes, faxes, etc.

Required Competencies and Qualifications

• A minimum of 2 years of experience in mechanical experience in the construction industry.
• Successful completion of post-secondary Mechanical Engineering program or equivalent.
• Well organized with the ability to prioritize workload to meet deliverables and customer expectations
• Well-developed problem solving skills with the ability to find solutions and incorporate them into existing practices as needed.
• Proficient English oral and written communication skills. Able to follow verbal and written instructions and complete required paper work accurately.
• Possess the ability to read and interpret construction drawings and specifications.
• Able to work both independently and as part of a team.
• Able to use MS Office suite
• Experience with Sage 300\Timberline and Accubid Enterprise is preferred.
• Possess Class 5 Driver's License.