Planning Research Assistant - Coordinator, Planning Committees

Requisition ID: 43079

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose & Function

Reporting to the Manager, Civic Agencies, the Coordinator, Planning Committees is the primary source of support for the Vancouver City Planning Commission (VCPC), and provides strategic advice, project coordination, and administrative support to assist the VCPC in carrying out its mandate effectively and efficiently. The position coordinates external relations on behalf of the VCPC, including with elected officials, City of Vancouver staff, external organizations, and the community at large. The position also provides administrative support for additional planning Committees, as needed.

This auxiliary role will work up to 20 hours per week. The role will allow flexibility for working hours Monday through Friday, as operationally feasible. Schedule may be subject to change due to facility requirements and in accordance with the Collective Agreement.

Specific Duties & Responsibilities

• Organizes all VCPC regular meetings and sub-committee meetings; organizes speakers and presentations; sets agendas; records and distributes motions and minutes;

• Coordinates VCPC research, projects, and events;
• Prepares reports, budgets, program materials, and communications;
• Communicates with elected officials, City staff, and other Civic Agencies; relations with external organizations and the public;
• Administers VCPC resources, finances, equipment, and suppliers;
• Maintains VCPC website;
• Provides administrative support (meeting coordination, agendas, and minutes) for additional planning Committees, as needed.
• Other duties/responsibilities as assigned

Qualifications

Education and Experience:

• Bachelor's Degree in one of the following, or in a related discipline: Economics, Geography, Political Science, Environmental Design, Public Administration, Architecture, Landscape Architecture;
• Some experience in fields related to urban planning and development; working with community organizations, the volunteer sector, the post-secondary sector, and/or government bodies; and with event coordination and project management.

Knowledge, Skills and Abilities:

• Considerable knowledge in fields related to urban planning and development.
• Considerable knowledge in civic affairs and urban issues.
• Considerable knowledge of basic research techniques and relevant information sources
• Considerable knowledge of the capabilities of database and presentation software as related to the extraction, manipulation and presentation of data.
• Excellent writing and communication skills, including the ability to create agendas, minutes, briefs, reports, and articles for general interest and media.
• Strong administrative and financial skills.
• Ability to extract, organize and summarize data and narrative information from a variety of sources.
• Ability to communicate effectively and build relationships with a wide range of audiences and stakeholders, including City staff, elected officials, and members of the public.
• Ability to maintain sustained attention to detail.
• Excellent computer, website, and social media skills.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 - 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: City Clerk's Office (1060)

Affiliation: CUPE 15 Non Pks

Employment Type: Auxiliary/Casual

Position Start Date: March, 2025

Salary Information: Pay Grade GR-019: $34.30 to $40.34 per hour

Application Close: January 26, 2025

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

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Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.