Administrative Assistant 3 - Pscc

January 30 2025
Expected expiry date: February 14 2025
Industries Public administration
Categories Building services, HVAC, Maintenance, Service,
Saint John, NB • Full time

Position Overview:

Ensures the Public Safety Communication Centre is supported by a variety of administrative tasks.

Perform general office duties as required including payroll entry, data entry, document maintenance, and various administrative tasks such as filing and typing.

• Contacting property owners for information required for civic addressing
• Tracking and mailing letters regarding the Saint John Police False Alarm Policy
• Payroll responsibilities including tracking PSCC operators' hours, payroll entry and data entry into the scheduling system
• Maintaining and recording visitor parking passes
• Completing data entry for various reports
• Preparing binders and other logistical arrangements for training programs
• Maintaining current information in binders crucial to PSCC operation
• Generating various reports for the department including quality assurance reports and statistics
• Maintaining the records management system, including online and paper documents
• Opening, sorting, and distributing mail
• Organizing meetings, training sessions and other activities, including making travel arrangements as well as taking and transcribing minutes of meetings, as required
• Monitoring, ordering and distributing office supplies
• Maintaining asset listing for all PSCC assets and equipment
• Entering PSCC operator vacation picks in scheduling system
• Entering and tracking building maintenance issues for PSCC area
• Maintain listing of current PSCC applications
• Maintain warranty information for operator headsets, ordering replacement headsets as required
• Mailing letters or other correspondence as required
• Variety of administrative tasks such as typing, photocopying, and filing
• Assist with events or other planned activities for PSCC operators

Essential Qualifications:

Proficient in the use of computers, Microsoft Office applications, Naviline applications, audio recording equipment and other general office equipment.

Must be security cleared

EDUCATION, TRAINING & EXPERIENCE

Diploma in Office Administration from the New Brunswick Community College, Business Certificate 1 from the University of New Brunswick, or an equivalent program is required.

Apply now!

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