Contract Services Clerk

Do you consider yourself to be highly organized with strong interpersonal and analytical skills and experienced in providing financial and administrative support?

Consider this opportunity to apply your skills as an integral part of a team in this diverse and challenging role.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

As a member of this highly effective team, you will:

• Review contract documentation, reconcile all invoices for the Contract Services Office and prepare all payment certificates
• Monitor expenditures to ensure sufficient funds are available to make payments
• Provide assistance in the material research, retrieval of information and document preparation

How do I qualify?

Technical Knowledge and Skills:

• Knowledge of administrative and financial processes and procedures such as forecasting and expenditure control
• Knowledge of procurement and tendering policies and procedures
• Arithmetic, reviewing, attention to detail and interpretation skills to research financial and contract related inquiries
• Knowledge of computer software and various programs to deliver administrative and financial requirements

Organizational, Analytical and Problem-Solving Skills:

• Analytical skills to resolve issues, and research and obtain data to respond to non-routine transactions
• Organizational skills to maintain a large amount of monthly transactions, monitoring and reporting
• Ability to determine priorities when handling multiple competing tasks
• Ability to exercise judgement to escalate unusual/complex and sensitive issues

Communication and Interpersonal Skills

• Excellent oral communication skills to raise issues and explain financial and procurement related directives to staff
• Excellent written communication skills to prepare responses and reports
• Demonstrated tact and diplomacy when liaising with managers, staff, vendors and other stakeholders