Corporate Buyer, Regular Full-time
Position Summary
*** Note: Pay Range is based on 2023 Rates of Pay***
The Corporate Buyer provides procurement support and expertise to City of Kingston staff for the purchase of goods, services and equipment.
KEY DUTIES & RESPONSIBILITIES
Plan and schedule work in conjunction with the direction provided by the Procurement Manager and in accordance with the procurement requirements and priorities of the corporation.
Support departments and divisions with procurement related processes and procedures including the development of specifications, evaluation of submissions and adherence to corporate by-law, policy, and trade treaty requirements.
Responsible for the review of procurement documents (Tenders, Request for Proposals, Request for Quotation) and for the preparation of procurement documents with respect to standing purchase orders.
Manage the distribution of all procurement documents and addenda, including public advertising of procurement opportunities when required.
Assist with administration of standing purchase orders, vendor prequalification's and roster development.
Ensure proper approvals have been obtained, and that procurement procedures/policies have been followed.
Provide corporate support for Financial Management System (D365) including purchase requisitions, purchase orders, and report inquiries.
Provide back-up support to City purchasing agents.
Support the procurement card program; Process applications and issue corporate credit cards, maintain and update cardholder listing, audit credit card statements to ensure compliance with policy and procedures, and report non-compliance issues.
Other duties as assigned
Qualifications, Competencies
2-year diploma in business management or a business related program;
Two (2) years' experience in procurement, preferably in a public or municipal sector organization;
Preference given to members of a professional procurement association working towards a designation or certification (e.g. the Ontario Public Buyers Association (OPBA).
Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork
Skills, Abilities, Work Demands
Proficient in various Microsoft Office programs.
Excellent computer skills.
Excellent communication, negotiating and organizational skills are essential.
Must be willing to upgrade experience with on-going educational seminars and courses as deemed necessary by the Manager, Procurement.
Must obtain and maintain a satisfactory criminal record check.