Infrastructure Management Asset Coordinator

Job Summary

The successful candidate will provide administrative and technical support as a key member of the Park Development Section.

Duties and Responsibilities

• Under the direction of the Team Leader, Capital Planning will provide administrative and technical support as a key member of Community Services, Capital Planning Team within the Park Development Section;
• Coordinates the asset renewal program to inform the Capital Budget process;
• Provides testing to ensure data and reporting quality;
• Leads the Asset Condition Assessment Process including scheduling, monitoring and validating data to update the Asset Replacement Model;
• Researches, develops and implements initiatives associated with the Divisional IT Strategy and assist with the implementation of initiatives;
• Promotes the LEAN program in identifying gaps in system functionality to Park, Forestry & Environment business processes;
• Monitors and manages park facility inventory, history and data structure in Infor Public Sector 8 for Community Services, Parks, Forestry & Environment Division;
• Performs asset inventory updates including playground equipment, pedestrian bridges, sport fields, courts, multi-use ramp facilities, trails and park furniture as required;
• Develops new Park Asset inventory types;
• Coordinates TCA (Tangible Capital Asset) data collection and reporting requirements;
• Assists with the Service Request reporting process;
• Manages Park Pedestrian Bridge condition assessment program including data collection, assessment updates, budget forecasting, adhoc inquiries and reporting.

Description

• Process mapping and identification of business process changes required to go forward;
• Development and update of Standard Operating Procedures for Asset management;
• Works with Infor Public Sector Enterprise to define reporting processes and best practices, security needs, roles, filtering of current and new data;
• Familiarity with MS Office, INFOR (IPS 8) Enterprise, ESRI Collector, and Micro-Station software programs (AutoCAD) is an asset;
• Coordinates Park Utilization Program including data collection, maintenance, assessing new locations, installation of user counters, calibration and reporting. Provides benchmarking in asset management processes in other Departments and organizations;
• Researches and drafts responses to public inquiries;
• Manages the Capital Budget Request process and assists with the development of forecasting and cost estimates for the budget submission;
• Provides updates and reporting on the section's master project listing;
• Performs an analysis of Project Tenders to develop an elemental costing database for use by project managers;
• Assists with the Time Tracking monitoring and reporting processes;
• Assists in training staff on processes and development of "how to" manuals;
• Monitors and maintains data and spot check for use/updates - data quality assurance/control;
• Works closely with Team Leader, Capital Planning and with staff throughout division;
• Works cross departmentally to ensure coordination with other department processes and procedures;
• Experience in the coordination of facility capital budgets and forecasts;
• Experience in developing capital projects scope, budget and schedule;
• Experience with Park Asset inventories and condition assessments;
• Demonstrated ability to identify strategic issues and recommend long term solutions;
• Superior leadership, project management, relationship building, and communication (verbal and written) skills is required;
• Proven ability to facilitate groups, lead a team and to work independently;
• Must have a valid driver's license and access to a vehicle;
• Experience with the management of inventories, datasets and analytical reporting is an asset;
• Prepares and presents presentations and reports to various levels of staff;
• Performs other duties as assigned.

Skills and Qualifications

• Post-secondary education in Business, Finance or related field with 3 to 5 years of comparable work experience in asset management or facility planning;
• Project Management Professional (PMP) certification by the Project Management Institute (PMI) would be an asset;
• Institute of Asset Management certification (IAM) would be an asset;
• Knowledge of Infor Public Sector 8 and web browsers;
• Must have advanced skills in Excel, Word, PowerPoint and SharePoint;
• Advanced knowledge of database management and ESRI or equivalent Mapping software;
• Understanding of Parks and Parks operating procedures;
• Strong commitment to client service and quality standards;
• Ability to work with detailed material and maintain accuracy;
• Solid interpersonal skills, writing and presentation skills are also required;
• Valid driver's license with access to a vehicle is required;
• May be required to work flexible hours.