Service Administrator
November 28 2024
Industries
Architecture, Engineering and related
Categories Civil engineering, Construction, Structure, Maintenance, Service,
Mississauga, ON • Full time
Service Administrator
Commercial Roofing, Roofing Division
Flynn Group of Companies
Mississauga, ON
What We Offer:
Competitive wages and benefits
Structured bonus plan
RRSP matching
Great environment where our motto is "Flynn Family Winning Together"!
On-going career development courses and programs through our in-house Flynn University
A Day in the Life:
General and Project Administration:
High volume file management and ensuring all information is updated and accurate
Collection and maintenance of customer contact and relevant information
Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
Assist with Accounts Payable and Accounts Receivables on Service billings
Working with various people to ensure all related documents are present and readily available
Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.
Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
Management and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filed
Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests
Creating and closing subcontracts and submitting pay requests
Field Support:
Time card collection and review and payroll back-up if required
Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
Other duties as required
What You Bring:
Previous experience in a construction environment is considered an asset
Display excellent interpersonal and communication skills, both written and verbal
Ability to pay strong attention to detail
Form and maintain customer relations; in person, through email, and over the phone
Ability to multitask, prioritize, stay organized, and perform in a deadline-oriented environment
Reliable, with strong problem-solving skills
#CANRSV
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