Contracting Officer
Requisition ID: 16105
Department: Finance and Corporate Services Dept.
Service: Supply Services
Branch: Procurement Branch
Employment Type: 1 or more Full-time Permanent; 1 or more Full-time Temporary - Up to 1 year
Work Hours: 35.00 hours per week
Affiliation: CIPP
Salary Information: $75,075.00 - $91,345.80 annually (2025 rates of pay)
Location: 100 Constellation, Nepean
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 03/03/2025
*Applications received will be used to staff current and on-going requirements for up to 12 months.
JOB SUMMARY
The Procurement Branch manages the public procurement process to ensure competitive, fair and transparent acquisition of goods and services reflecting industry best practices to effectively meet the needs of the City's business lines.
In support of Supply Services' objective to empower client departments by providing them with the tools, agreements, controls, and authority to effectively and efficiently manage their Service Areas, you are responsible for: identifying, planning, and implementing the processes to support the delegation of call-ups off of Standing Offers; developing business processes, related tools and training for departmental clients; providing guidance and assistance to client departments during complex and high-value call-up processes; assisting client departments through the renewal and renegotiation of existing standing offer contracts for the acquisition of goods, services and Construction; and working with client departments to manage contractor performance from date of award to contract completion.
You also provide reports, respond to queries, and provide guidance and resolve issues from stakeholders on behalf of the City of Ottawa, Ottawa Police Services, and the Ottawa Public Library.
EDUCATION AND EXPERIENCE
Completion of 3 year university degree or community college diploma in business administration, public administration or a related field
Minimum of 2 years of related experience.
KNOWLEDGE
- Of all aspects of supply management, procurement, inventory and contract administration.
- Contract law, the laws of competitive bidding, recent legal decisions setting new precedent and evolving case law.
- Relevant legislation (City of Ottawa - Purchasing Bylaw, City of Ottawa - Procurement, Policies & Procedures Manual and Federal & Provincial Legislation, i.e. Trade Agreements).
- City government structure and responsibilities.
- SAP and Microsoft Office Suite.
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Negotiation and conflict resolution
- Analytical and Creative Thinking.
- Research
- Conflict Resolution.
- Ability to analyze problems and identify the appropriate solutions.
- Decisiveness.
- Effective Interactive Communication with all levels of staff, vendors and elected officials.
- Establish and maintain positive working relationships and promote a team environment.
- Evaluate services.
- Analyze procurement data and identify patterns.
- Provide superior verbal and written communication skills.
- Apply methods, conduct research, analyze results and propose recommendations.
- Provide organizational and time management skills
- Sound judgment.
- Effective interpersonal skills.
- Demonstrated initiative and creativity.
- Tact, discretion and persuasiveness.
WHAT YOU NEED TO KNOW
- Language Requirement: English oral, reading, writing
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa's satisfaction.; Police record checks completed by a third-party company will not be accepted.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.