Indigenous Registration Administrator (Full-time contract until October 7, 2025)

**Indigenous Women are encouraged to apply. First preference will be given to all qualified Indigenous applicants.**

Additional note: this position is a full-time contract until October 7, 2025 with the possibility of extension

Why make ONWA your career choice?

Make a difference in the lives of Indigenous peoples by supporting and advocating for positive change.

• Competitive salaries
  
• Paid time off at Christmas
• Additional paid stat and civic holidays
• 35 hour work week
• Flexible scheduling to support work-life balance
• Ongoing professional development.
• Possible reimbursement on portion of cell phone and internet expenses
  

VISION:

At the Ontario Native Women's Association (ONWA), we celebrate and honour the safety and healing of Indigenous Women and Girls as they take up their leadership roles in the family, community, provincially, nationally and internationally for generations to come.

SCOPE:

The Indigenous Registration Administrator will provide trauma-informed, culturally grounded, wholistic services that provide a safe space for Indigenous women to connect to services. The Indigenous Administrator will assist entitled individuals with Indigenous Services Canada registration applications, assist Status First Nations clients in obtaining or renewing their Secure Certificate of Indian Status (SCIS), assist First Nation clients in liaising with the Ontario Regional Office for the purpose of Indian Registration in accordance with the Indian Act, and SCIS application process. The Indigenous Registration Administrator will directly support Branch Managers in day-to-day functions of office location(s) and assist in administrative needs within the office.

QUALIFICATIONS:

• Minimum; degree is preferred, and/or diploma in Social Work, Indigenous Studies, and/or Social Sciences or 3 years relevant work experience.
• Minimum 3 years' experience working with Indigenous women delivering trauma, mental health, VAW, justice, addiction, and family-based services.
• Proven knowledge in systems navigation, referral and knowledge of relevant supportive services within site locations.
• Proven work experience in brief services, administrative support, and ability to mediate conflict.
• Experience providing brief services, short-term case management, and supportive listening techniques.
• Strong ability to establish and liaison with other service providers and resources within the community.
• In-depth awareness of confidentially practices and handles the applications for status registry and or inquiries.
• Provides immediate support to the Branch manager's administrative needs, external requests, and data analysis of program operating in service site.
• Liaises with the Office of the Indian Registry, develop and support processes for the facilitation of the registration and SCIS applications, and administrative duties as needed.
• Manage/coordinate various tasks, issues and functions as they impact and/or relate to branch offices and staff.
• Independently handles inquiries and requests and resolves problems requiring in-depth knowledge of the area and general knowledge of the SCIS process, application, its policies and procedures. Determines the appropriate course of action and follows through to resolution.
• Supervises the records management function of the application, ensuring all files are current, organized, and accessible as required following privacy practice s and legislation.
• Provides administrative support for internal and external working groups and committees led by the Branch Manager.
• Ability to work from a strength-based, trauma-informed, and community member centered approach.
• Knowledge of gender-based analysis theory and methodology and a strong understanding of gender-based violence from an integrated feminist, anti-racist, anti-oppressive perspective is required.
• Strong knowledge of the Indian Act, S-3, and legislative changes within the Indian Act.
• Excellent oral and written communication skills.
• Excellent knowledge in data tracking and statistical reporting.
• Strong organizational, project management and time management skills.
• Able to manage many conflicting priorities simultaneously, with the ability to prioritize.
• Knowledge and working of not-for-profit Indigenous organizations.
• Must be willing to work flexible hours as needed to provide services and/or response to community members.
• Experience working on a collaborative team and demonstrated ability to work independently with minimal supervision.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other computer software.
• A cellular phone and internet access is required for this position.
• Must be willing and able to work a flexible working from home arrangement if required. This may include a combination of virtual remote work in your home and in office arrangements. This will be based on operational needs and will be determined by the ONWA.
• Valid G Class Driver's License and access to a reliable vehicle with appropriate 2-million-dollar insurance.
• Valid current vulnerable sector criminal records check, reliable cell phone and 1st Aid/CPR.
• Ability/willingness to travel.
• ONWA is committed on implementing measures to protect its community members, staff, and other stakeholders from COVID-19. As a result, ONWA has implemented a mandatory vaccination policy. Exemptions will be made for those with a valid medical exemption; proof of the exemption will be required.

We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

If you would like to learn more about the job, please send us an email at hr@onwa.ca.