Procurement Officer, Office of Procurement and Contract

Required Position

Full-Time Appointment

The Office of Procurement and Contracts is seeking to fill two (2) full-time vacancies.

Responsibilities

Reporting to the Reporting to the Manager of Procurement and Contracts Procurement and Contracts the incumbent will assist in providing the University Community with an interruptible flow of goods, services and construction at the best quality, delivery, service and value, prepare and executes complex competitive procurement processes including preparation of Requests For Tenders, Proposals, Quotation, Prequalification, Information, Expressions of Interest documents and contracts in accordance with applicable laws and policies and procedures, oversee procurement projects independently and provide recommendations to Manager of Procurement and Contracts ensuring projects are completed within budget and schedule while mitigating operational, legal and financial risks.

Procurement Planning and Guidance to University Community

• Consult with departments and end-user clients to validate supply management priorities for major spend categories of goods, services and construction to ensure alignment with their business needs;
• Develop sourcing strategies for defining new/enhancing existing initiatives, analyzing client needs, and identifying potential new supply sources through reviewing and evaluating sources of supply;
• Conduct research into and maintain up-to-date knowledge of supply and demand management strategies for major spend categories of goods and services;
• Plan, develop and deliver comprehensive sourcing strategies to achieve savings;
• Perform in-depth analysis of relevant information to identify opportunities and develop proposals to improve sourcing strategies including all quantitative elements (spend, contract analysis) and leveraging all qualitative inputs (supply market analysis, and demand strategies);
• Support university community providing procurement planning, professional expertise and guidance in the preparation and review of specifications, terms of reference, procurement processes and tools, and contract formation; and
• Share knowledge of professional ethics, policies, procedures and relevant legislation with other staff, and provide direction and training with regards to procurement matters.

Procurement Project Leadership

• Coordinate a cross-sector procurement project team and manage the end-to-end procurement process for developing and implementing complex, high visibility, high risk, high spend sourcing initiatives using robust project management methods to ensure business requirements are understood and addressed and that the resultant agreements meet clients' needs;
• Plan details of procurement projects; schedule and resource needs, make recommendations regarding evaluation team participation and involvement in sourcing initiatives;
• Determine the appropriate type of procurement vehicle (RFx) and define deliverables, evaluation methodologies; pricing models; risk and mitigation strategies in accordance with applicable laws and policies and procedures;
• Draft and prepare scopes of work, deliverables, evaluation methodology for procurement of goods, services, consultants and construction in accordance with applicable laws and policies and procedures minimizing procurement risk throughout process;
• Review, comment and recommend revisions as appropriate on statements of work / scope of services / terms of reference / technical specifications;
• Prepare RFx documents and post Tenders, RFPs, RFQs and any procurement related requirements to solicit requirements through formal written quotations from
• suppliers in accordance with applicable laws and policies and procedures;
• Attend on-site visits with the suppliers when required as part of the competitive process; and
• Evaluate proposal submissions, compare results and make recommendations to the Manager or Procurement and Contracts on source of supply and select suppliers based on their ability to provide the goods/services and at best value in accordance with applicable laws and policies and procedures.

Contracts and Data Record Management

• Assist the issuance of contracts including contract review, contract administration and contract management while minimizing operational, legal, and financial risks;
• Assist in negotiation and finalization of agreement terms and conditions with suppliers;
• Collaborate with both internal and external legal counsel, on confidential and legal matters as applicable;
• Maintain confidentiality of all procurement related documents including but not limited to: RFx documents, contracts, associated files; and
• Manage the data record management for all confidential and sensitive information, documentation, and files in a professional and appropriate manner (as required by applicable laws and policies and procedure.

General Duties

• Administer procurement information in various databases and filing of pertinent documents;
• Provide quotes, information, and recommendations on Staffing Relocations;
• Review and executes purchase orders within delegated authority;
• Develop, implement and monitor ordering following procedures as required;
• Respond to inquiries from customers, contractors, and public on procurement policies, procedures, services, products, tenders and proposals;
• Establish work priorities and schedules, ensuring timelines are met;
• Provide advice on requisitioning procedures and correct use of purchase orders and applications;
• Expedite delivery of goods to university community;
• Represent Procurement, Contract and Risk at meetings with other departments, suppliers and other public agencies as required within delegation of role;
• Effectively communicate procurement policies and procedures to university community and interpret policies and procedures as necessary during regular meetings;
• Add, update and change supplier information in the Ellucian system; and
• Perform other duties as assigned.

Qualifications

• University degree, four (4) years, preferably in business administration or related discipline;
• Experience in Supply Chain, Procurement and/or Logistics and Transportation;
• Possession of or an expedited pursuit of Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) and/or Supply Chain; Management Association of Ontario (SCMAO) / Supply Chain Canada (SCC) designation(s) - Certified Supply, Chain Management Professional (CSCMP) / Supply Chain Management Professional (SCMP) or approved equivalent professional purchasing or procurement specific designation is considered an asset;
• Knowledge of Broader Public Sector Procurement Directives, Canadian Free Trade Agreement (CFTA) and Canada-European Union Comprehensive Economic and Trade Agreement (CETA);Experience in working in a diverse environment where a high degree of collaboration is required;
• Experience working in a Broader Public Sector (BPS) educational environment would be is preferred;
• Comprehension of University Policy on Purchasing, other University policies and procedures would be an asset;
• Well-developed organizational, time management, prioritization and accuracy skills with the ability to produce under pressure;
• Excellent communication and interpersonal skills with the ability to develop and maintain relationships, networks and partnerships within the university and externally;
• Excellent negotiation and mathematical skills;
• Excellent conflict resolution skills;
• Proficient use of Ellucian, Microsoft Office products, G Suite, Adobe Acrobat Pro.
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which supports remote work plans based on operational considerations. At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

Apply Now

Applications will only be accepted through our online form.

Position No. L2083-07 & L4100-07

Salary $39.04 - $44.76 per hour

Competition ends
Monday, November 18th 2024 at 4:30 pm