Accounts Payable Analyst (Contract)
POSITION DESCRIPTION
Reporting to the Manager, Finance, the Accounts Payable Analyst plays a key role in ensuring accurate and timely processing of financial transactions. This individual is responsible for data entry of invoices and expense reports, reviewing each for accuracy, and performing finance department related administrative duties. As part of this role, the Accounts Payable Analyst will monitor and review each item submitted for payment to ensure reimbursement complies with existing policies. Please note, this is a fixed-term contract position with an expected duration of February - October 2025.
KEY RESPONSIBILITIES
Process approved invoices by preparing payment batches and submitting them to a supervisor for review and approval
Accurately enter invoices into Vector's financial system, sorting and prioritizing invoices, and verifying their accuracy before processing
Send remittance advices to suppliers, posting payments to appropriate accounts, and reconciling discrepancies in financial records
Enter various payments into the system, including honorariums, special funding, and program funding, ensuring accuracy and compliance with all financial procedures and processes
Monitor and review submitted claims, follow up on missing or incomplete information, and provide staff with guidance or education on relevant policies as needed
File paid invoices, EFTs and wires, and other documents/statements
Respond to basic vendor questions (e.g., when payments will be made)
Match invoices in the purchase order module against POs
Prepare month end journals for review by the Finance Manager
Upload Concur transactions to the Epicor ERP
Perform cross-functional tasks and other duties as assigned or requested, ensuring alignment with the job classification and organizational needs
SUCCESS MEASURES
Vector's financial reporting and payment processing is completed accurately and on schedule (daily, weekly, and monthly) with no financial errors or misdirected funds, supported by proper approvals, documentation, and established processes.
A high standard of professional service is maintained, ensuring that interactions with external consultants, vendors, and senior management are error-free, excellent, and responsive, reinforcing Vector's reputation for reliability and quality.
Reviews of the company's financial services and related documentation are deemed appropriate and compliant by external auditors, government reviews, and third-party providers.
Financial practices are accountable, transparent, and consistently viewed positively by external vendors, reinforcing trust and reliability in Vector's financial operations.
PROFILE OF THE IDEAL CANDIDATE
A college diploma or university degree in accounting or business-related field.
Minimum of two years of experience in an accounts payable role.
Experience with Vector's current A/P software i.e., Epicor AP.
Proficiency in Microsoft Word, Excel, and Outlook.
Demonstrates a strong sense of urgency and an ability to effectively prioritize tasks to meet deadlines and manage workload efficiently.
Ability to facilitate and resolve problems independently.
High attention to detail.
Ability to work within a team environment.
Effective interpersonal and communication skills to interact with business units and vendors.
At the Vector Institute we are committed to driving excellence and leadership in Canada's knowledge, creation, and use of AI to foster economic growth and improve the lives of Canadians. We strive for greater inclusion in the programs and culture that we build by welcoming and encouraging applications from all qualified candidates. This includes, but is not limited to, applicants who are Indigenous, 2SLGBTQIA+, racialized persons/visible minorities, women, and people with disabilities.
If you require an accommodation at any point throughout the recruitment and selection process, please contact hr@vectorinstitute.ai and we will happily work with you to meet your needs.