Advisor, Portfolio Management Office (Pfmo)

Career Opportunity

We have a great opportunity in our Portfolio Management Office Department in the CEO's Office. We are currently seeking a talented and experienced Advisor to join our team.

What You Will Do

As the Advisor you will perform and/or coordinate project, program, and portfolio management functions. The position is involved with driving project management maturity in processes, standards and systems including information systems implementation activities and continuous improvement efforts to facilitate and enhance TTC project delivery and reporting. Assists the Manager in the overall planning, management and administration of the TTC's Capital Portfolio to ensure the ongoing success of the various projects, programs and overall portfolio maturity. Monitors existing projects to ensure timely execution and completion, following project development to track that each stage is completed appropriately and within guidelines of the project management framework as required for the specific area of responsibility.

The incumbent takes a lead on the establishing of a strong system for management in standards, procedures, reporting, governance and other PfMO office deliverables in line with industry best practices. Prepares various reports and presents information and recommendations relating to areas of responsibility, as required, which may include following up on work plans, action plans, conducting gap analysis and conducting presentations to senior management/executives.

Acts as a corporate resource and provides advice, direction and interpretation regarding policies, rules, procedures, standards and performance measures. Recommends and develops mechanism for tracking KPIs and improvements based on best practices.

Supports the management of the Portfolio Review Board (review of presentation material, schedule, risks, issues, alignment of interdependencies, milestone progress, delivery of corporate plan objectives etc.). As well support the development, and management of TTC's capital portfolio reporting (Project Status Reports, Dashboards, Reports etc.) and the Quality Assurance Process of TTC's capital portfolio to improve Project Status Report quality and compliance.

In addition to the above, you will be responsible for promoting a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. You will provide leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.

You will also be participating in the TTC Customer Service Ambassador Program.

What Qualifications Do You Bring?

• Completion of a university degree in a relevant discipline (e.g. Advanced Project Management, Enterprise Risk Management etc., or a combination of education, training and experience deemed to be equivalent.
• Certification as a Project Management Professional (PMP), or certification in progress.
• Several years of directly related experience working in a project management environment, with emphasis on portfolio oversight.
• Technical project management skills including developing project/program schedules including integrated schedules, preparing Gantt charts, flow charts, network diagrams etc.
• Strong writing skills (understanding audiences)
• Leadership skills, including demonstrated experience in coaching, mentoring and influencing others.
• Managing conflict for resolution, solving problems and negotiating for win-win outcomes
• Strategic and business management ability, with an entrepreneurial mindset and customer service focus
• Strategic, innovative and anticipatory thinking
• Demonstrated ability to exercise discretion and judgement
• Proficiency in software applications relevant to the work and area of responsibility (Microsoft Excel, PowerPoint, Word, Microsoft Project, Access, SharePoint,);
• Experience working in the enterprise or department level Project Management Office specifically on: developing and monitoring the use of the project management framework and its related standards and processes; using the project management information systems to highlight portfolio issues, risks, interdependencies and continuous improvement opportunities.
• Work experience in a Project Management Office setting.
• Work experience in Enterprise Risk Management or Project Assurance would be considered an asset
• Work experience in the transit/transportation industry or public sector would be considered an asset

What Skills Do You Bring?

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• You receive a comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism, and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black, and racialized groups, people with disabilities, women, and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.