Assistant, Procedures and Controls

Career Opportunity

Looking for a new and exciting job opportunity? We are looking for an Assistant, Procedures & Controls to join our team!

What You Will Do

Reporting to the Manager, Procedures and Controls, you will be responsible for providing effective and efficient administrative support including planning the day-to-day activities of the section.

Responsibilities of your role will include:

• Preparing and/or assisting in the preparation of correspondence and communication materials, documents, presentations, and reports.
• Reviewing and editing for accuracy, grammar, proper formatting, etc. and distributing as required.
• Updating, maintaining, and storing section specific documents and materials.
• Arranging meetings, securing conference rooms, and compiling information and materials required for section staff.
• Attending various meetings on behalf of the Procedures & Controls section and participating as a representative on special projects.
• Assisting in the preparation of department payroll, attendance and vacation records
• Providing office services support coverage to other key departmental administrative staff during periods of absence.

As a TTC employee, you will be responsible for demonstrating behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. You will help to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies. You will also be participating in the TTC Customer Service Ambassador Program.

What Skills Do You Bring?

• Communicate in a variety of mediums
• Maintain documentation and historical records
• Plan and organize activities / projects to meet section and organizational goals
• Use office technology, software and applications
• Understand and apply administrative policies, processes, and procedures
• Create, document, and manage information and records

What Qualifications Do You Bring?

• Your educational background will consist of the completion of a post-secondary college diploma or university degree in a related discipline (i.e. Office Administration), or a combination of education, training and experience deemed to be equivalent.
• Your application will demonstrate several years of progressively senior experience in an office administrator capacity, along with knowledge of business administration principles, methods, procedures, practices and equipment.
• You will have sound judgement, excellent organizational, interpersonal and communication skills (including grammar, punctuation and spelling).
• Additionally, your ability to handle several responsibilities at once and meet deadlines will be beneficial in this role.
• As an Assistant, Procedures & Controls, you will be proficient in the use of a personal computer, and computer software and applications related to the work (i.e. PowerPoint, Excel, Word, Outlook, etc.).

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.