Building Services Coordinator - 6 Month Contract

Employment Status:

Time Type:

BUILDING A WORLD CLASS TEAM STARTS WITH YOU

At the heart of CSA Group is a vision: making the world a better, safer, more sustainable place. It's been part of our mission for nearly one hundred years: from the first engineering standard for railway bridges developed in 1919, to more than 3,500 standards, codes & related products today.

Headquartered in Canada, with a global footprint of more than 30 labs and offices across Europe, Asia and North America, CSA Group tests, inspects and certifies a wide range of products - from every day househould items to leading edge technology-to meet exacting requirements for safety, performance and environmental impact.

Our employees take pride in making a difference in people's lives through the work that we do. We're looking for people like you to help make it happen.

Job Summary:

The Building Services Coordinator provides a wide variety of administrative and staff support services to Building Services, Contractors and all CSA Group departments. Assists in the preparation and control of records, statistics, and reports regarding operations and building services assets. Administers programs, projects, and/or processes specific to the operating unit served. Liaise with others within CSA Group regarding company administrative issues related to purchasing, personnel, facilities, and operations. Track Facility Services requests and ensure requests are completed. Liaise and coordinate with all external contractors. The nature and sensitivity of various duties requires a high degree of confidentiality.

Please note: This is a 6 month contract opportunity.

Responsibilities:

• Assists Departments with quotes for furniture

• Coordinates moves and construction to minimize staff/operations disruption

• Coordinates Life Safety testing to meet legislated requirements and also to minimize disruption to the staff/Operations

• Coordinates and schedules external contractors for services required

• Supports the organizational areas' unique administrative requirements on a day-to-day basis with an emphasis on work ticket creation and deployment of these requests to the appropriate staff.

• Provides general office support to the Facility Manager by creating and generating reports based on utility use or budget tracking sheets, maintaining files and records, and maintaining the operational contract files. Opens and distributes mail, sends faxes, and courier shipments. May also prepare overhead presentations as required.

• Acts as a problem identification and resolution resource, answering questions, providing guidance, troubleshooting and following up with staff in resolving problems; may coordinate (or act as liaison) between functions/departments as required to facilitate problem resolution.

• Creates and maintains forms, templates, and procedure manuals requiring application of a specialized knowledge of a variety of functions. Provides guidance to staff using the forms and templates.

• Plans, arranges and coordinates meetings, training sessions, presentations, conferences or other group events including booking rooms. Prepares meeting notices, agendas, minutes, and correspondence.

• Provides other administrative and procedural support for the group and the appropriate Division including: completes and processes expense forms, and assists with coordinating staff attendance and vacation spreadsheets.

• Provides assistance for special projects as required.

• Orders all materials and equipment required by building services staff to continue services i.e.(building construction supplies, cleaning supplies, painting supplies , microwaves , refrigerators, and all other related material and building equipment).

• Initiates Purchase Requisition/Purchase Orders in Workday and SAP.

• Initial point of contact for Building Services work ticket system in Samanage. Prioritizes and assigns work as required.

• Coordinates all building services assets in MET team as required.

• Coordinates all workspace moves, new hires, exits.

• Coordinates and schedules contracted services from various contractors (i.e. HVAC, Electrical, Security, Plumbing, Cleaning, and Landscaping).

• Communicates facility information as direct to all CSA Rexdale.

• Provides monthly Facilities expenses to Finance.

Qualifications:

• Full Secondary School Diploma

• 3 years of experience working in Building Services

• MS (Word, Access, Excel, PowerPoint, Project), SAP, Adobe Acrobat 5.0

• PC usage is frequent, and an incumbent must possess considerable knowledge and experience in the application/operation of software programs that require intermediate/advanced software skills

CSA Group is an Equal Opportunity Employer and is committed to diversity, equity, and inclusion. We prohibit discrimination and harassment of any kind based on any grounds stipulated by applicable laws. We are an organization where opportunities are based on skills and abilities, and differences are respected and valued. Please contact us at talentacquisition@csagroup.org if you require accommodation in the interview process.