Contract Services Clerk

Do you consider yourself to be highly organized with strong interpersonal and analytical skills and experienced in providing administrative and clerical support?

Consider this opportunity with the Ministry of Transportation's, Capital Program Delivery Branch where you will apply your administrative and organizational skills as an integral part of the Construction Management Office team in this diverse and challenging role.

NOTE: This position will require the successful candidate to work 3 days in the office per week, at minimum.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

As a member of this highly effective team, you will:
• receive and reconcile invoices for various construction and maintenance programs, verifies charges and supporting documents
• provide information to field staff on payment and contract administration policies and procedures
• monitor expenditures to ensure sufficient funds are available
• maintain Operations office inventories of assets including Fleet, cellphones, cameras and specialized construction equipment
• provide support to Maintenance Coordinators and Superintendents to ensure the maintenance inventory management procedures are followed
• provide administrative support in day-to-day activities such as arranging meetings, purchasing supplies, organize and maintain manual and electronic filing systems

How do I qualify?

Administrative Skills and Knowledge

• You have knowledge of administrative, financial processes and procedures as well as financial systems to reconcile expenditures, and process payments.
• You can obtain knowledge and understanding of contract administration procedures for payment verification.
• You have mathematical skills to verify budgets and invoices for accuracy.
• You can arrange meetings, purchase supplies, organize and maintain manual and electronic filing systems.

Communication and Interpersonal Skills

• You have demonstrated interpersonal skills including tact and diplomacy.
• You can respond to requests from internal and external clients.
• You can convey information or explanations and prepare responses for information and financial requests.

Organizational, Analytical and Problem-Solving Skills

• You have well developed organizational, analytical and problem solving skills to provide effective administrative support, set your own deadlines, research and gather information, verify invoices for accuracy and identify issues for further investigation.

Computer Skills:

• You have excellent computer skills including knowledge of word processing, spreadsheets and database to produce reports, spreadsheets, correspondence, maintain records and statistical reports.