Coordinator, Investigative Services
JOB INFORMATION
Requisition ID: 10293
Number of Vacancies: 1
Department: Legal (20000045) - Investigative Services (30000055)
Salary Information: $73,382.40 - $91,728.00
Pay Scale Group: 7SA
Employment Type: Regular
Weekly Hours: 35, Off Days: Sat/Sun Shift: Day
Posted On: November 13, 2024
Last Day to Apply: November 22, 2024
Reports to: Director - Investigative Services
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC's legacy of delivering service to hundreds of millions of customers a year. The TTC's new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
Career Opportunity
Our Investigative Services Department is seeking a Coordinator, Investigative Services to join their team!
What You Will Do
Reporting to the Director, Investigative Services, you are responsible for developing, coordinating, maintaining, enforcing and administering the TTC's: Non-Employee Transportation Pass program for Councillors, Contractor Services, ACAT and CNIB and; Property Permit Program. As Coordinator Investigative Services, you are also responsible for coordinating office operations and procedures in order to ensure organization and effectiveness, providing guidance and direction to departmental staff regarding administrative functions. To this end, you will perform departmental payroll administration, purchase orders, monitoring of budgeted expenses, monthly reports, inventory, etc. You are also responsible for providing various administrative services for the Director- Investigative Services, and other departmental managers and staff as assigned.
- You will prepare and process all cheque requests and documentation.
- Ensure the provision of efficient office operations and procedures with the co-ordination and administration of programs, initiatives and activities for the Investigative Services department.
- As Coordinator Investigative Services, you will verify and approve invoices, research, identify, compile, analyze and prepare statistics and information related to departmental operations.
- You will be required to participate in the TTC's Customer Service Ambassador Program.
What Skills Do You Bring?
- Plan and organize activities / projects to meet section and organizational goals
- Communicate in a variety of mediums
- Understand and apply relevant laws and regulations
- Maintain documentation and historical records
- Apply analytical skills
- Use office technology, software and applications
- Manage human resources
- Understand and apply administrative policies, processes, and procedures
What Qualifications Do You Bring?
- Your educational background including completion of a college diploma or university degree in a related discipline (eg. Administration) or combination of education, training and/or experience deemed to be equivalent is integral and will contribute to the success of this role.
- Your application will demonstrate good knowledge of budget preparation/control principles and practices; financial monitoring and record-keeping practices; research methods and techniques.
- Must possess sound judgement; well-developed organizational and analytical skills; excellent interpersonal, verbal and written communication skills to deal with people at various levels.
- Your application will demonstrate proficiency in the use of computers and applications in the preparation of various spreadsheets, databases and word processing applications related to the work (e.g. Word, Excel, PowerPoint, and Access as well as internal mainframe databases).
- Your ability to coordinate special projects is required.
- Must have demonstrated experience managing and maintaining sensitive and confidential matters.
What We Offer
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
- One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being.
Commitment to EDI
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.