Executive Assistant - Contract

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description

This role will report to the Executive Vice President, Commercial, Eastern Canada and will be responsible for providing comprehensive administrative support. This role is well-suited to someone who is a pro-active, independent problem-solver with superior organizational skills. The role requires the incumbent to demonstrate a high regard for confidentiality.

Responsibilities:

• Extensive calendar and travel management
• Prepare correspondence, memos, minutes and reports frequently of a confidential, strategic and/or specialized nature from handwritten material.
• Compose correspondence on behalf of the Commercial, Eastern Canada and assist in prioritizing and responding promptly to emails and other communications
• Organize, attend, and manage agenda items for team meetings as required
• Coordinate meetings, conference calls and travel arrangements for the executive officer including submitting expenses.
• Plan events (larger meetings) including appropriate layout of rooms, seating arrangements, dinner menus, invitations, etc.
• Coding of invoices, expense reports, corporate credit card expenses and cheque requisitions.
• Ad-hoc administrative tasks to support other members of the office

Qualifications & Experience:

• Minimum 3-5 years of experience as an Executive Assistant supporting one or more leaders
• Ability to use initiative and self-managing skills to work independently with minimal direction and respond effectively to issues that arise.
• Ability to effectively partner with all levels of the business and develop / sustain cooperative working relationships with internal staff, clients and external contacts. Adapt to different communication styles
• Organizational Skills - must be able to allocate time effectively and work under pressure to meet tight deadlines, handle multiple demands and competing priorities, and adapt to new ideas and constant change. Must be able to use initiative and self-management skills to work independently with minimal direction and respond effectively to issues that arise.
• Relationship Management: must demonstrate the ability to develop and sustain collaborative and trusting relationships throughout changing or difficult circumstances; and be comfortable working with others with differing opinions and be able to challenge and influence in a negotiable manner.
• Resourceful, innovative, highly service-oriented, and a team player
• Computer skills - Advanced knowledge of Microsoft Word, Power Point and Excel; advanced proficiency in spelling, punctuation, and grammar

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