Office Administrator

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn't matter what your expertise and craft is - there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon's commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon's purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you're curious, here's what the industry thinks of us and some of the impacts we've made to the communities we work in.

Reporting to the General Manager, the Office Administrator will = ensure the efficient day-to-day operation of the office and support the work of management and staff.

You as an 'Office Administrator' will:

• Administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, sorting and distributing incoming mail, ensuring adequate volume of office supplies.
• Maintain client databases, track accounts, and assist with copying and distributing documents.

• Use computer word processing, spreadsheet, and database software to prepare reports, invoices and financial statements.

• Payroll support, time and labour, and financial management support
• Team Support, including FM Help Desk, People & Culture and Health & Safety, scheduling of training.
• Maintaining training records, supporting documents for all filing tasks
• Ordering and supporting receipt of material deliveries
• Ensure exception reporting is completed by supervisory and plant management staff
• Code and file financial material according to established records management procedures
• Process accounts payable ensuring timeliness and accuracy of information and process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
• Assist with financial reports and month end duties as required
• Manage the full cycle recruitment process for hourly positions including posting roles, holding interviews and onboarding successful candidates
• Maintain up-to-date hourly employee personnel files
• Ensure all new hires complete the required training

Is this the right role for you?

• College level education or equivalent work related knowledge of building operations and maintenance would be desirable
• Minimum 2 years related experience in construction/trades environment/start up environment
• Intermediate with excel, office applications, and aptitude for learning new software and systems
• Work well within a team setting.
• Exemplary employment and attendance record.
• Superb written and verbal communication skills
• Strong time-management and multitasking abilities
• Ability to maintain confidentiality of company information.
• Familiarity with basic Project Management practices would be an asset.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

​Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven't already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.