Procurement Analyst

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The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

The full plan can be viewed on TTC.ca

Career Opportunity

Reporting to the Category Manager, the incumbent performs duties directly associated with acquisition of various goods and services primarily of an inventory and/or repetitive nature.

What You Will Do

In this role, you will be responsible for developing and maintaining lists of qualified bidders for goods/services in addition to preparing standard commercial analysis documents, purchase orders and formal and informal tender/proposal documents for standard parts/materials/services while procuring inventory related parts and non-stock parts and services.

The selected incumbent of this role, your responsibility will include maintaining close liaison with various user departments to ensure that goods/services are made available within schedule while expediting of goods to ensure on-time delivery to meet user requirements, as required.

Additionally, you will be required to purchase inventory & non-stock parts of repetitive nature while ensuring that you are adhering to the TTC’s Procurement Policy and procedures, as well as the Authorization For Expenditures and Other Commitments Policy and monitoring/enforcing compliance by user departments.

As the Procurement Analyst, you will be coordinating the tendering process including the preparation of public advertisements, determining the necessity for and coordinating the issuance of addenda, preparing tender/proposal documentation including all necessary commercial requirements including preparing and issuing a purchase order to the successful company ensuring the processing amendments to standard purchase orders.

Your role will require coordinating all communication with bidders from tender issue through to contract award and providing responses to bidders as required in addition to keeping up to date with traffic and transportation services as it relates to procurement. You will be maintaining familiarity with categories in the section in order to handle these purchases in the event of absence, obtain competitive formal and informal tenders for the supply of standard parts, evaluating the bids and preparing the commercial analysis, monitoring and managing the performance of assigned vendors including conducting regular meetings to ensure on-time delivery as well as material returns, invoicing and quality issues to meet the specified targets. You will also be negotiating pricing with single source vendors to reduce cost of goods purchased.

As an experienced Procurement Analyst, you will conduct regular meetings at the user facility regarding vendor performance and to gain direct experience and exposure to the more in-depth aspects of the TTC’s procurement activities in addition to taking a scheduled training program to develop general knowledge of the practices and procedures for all areas of the Procurement and Category Management Department and its main users

The incumbent will be responsible for treating passengers and/or employees with respect and dignity and ensuring the needs of passengers or employees with disabilities are accommodated and/or addressed (within the area of responsibility) in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a service-provider and an employer

And of course, you will perform related duties as assigned

Skills

What Qualifications Do You Bring?

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• Completion of a post-secondary college diploma or university degree in a related discipline or combination of education, training and experience deemed to be equivalent
• Knowledge of business administration concepts and practices combined with a good knowledge of modern office methods, practices, procedures and office equipment plus knowledge of modern office software such as Microsoft Office etc.
• Exposure to, or an understanding of procurement, materials management, supply chain management and computer-based materials management system and their application in the purchasing field procurement is preferred
• Well-developed analytical, interpersonal skills and good verbal and written communications skills
• Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees
• Working experience with an ERP system (e.g. SAP, IFS, etc.) would be considered an asset
• Prior experience in Facilities and Infrastructure procurement is an asset
• Membership with Ontario Public Buyer Association or Supply Chain Canada would be considered an asset
• Professional procurement accreditation or active enrollment with a professional body working towards certification considered an asset.

Commitment to EDI

.The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.