Project Coordinator
JOB INFORMATION
Requisition ID: 10185
Number of Vacancies: 1
Department: Bus Maintenance & Shops (20000505) - Fleet Management & Administration (30000148)
Salary Information: $91,618.80 - $114,532.60
Pay Scale Group: Level 9
Employment Type: Regular
Weekly Hours: 35 Off Days: Sun/Sat Shift: Day
Posted On: October 7, 2024
Last Day to Apply: October 14, 2024
Reports to: Fleet Manager
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC's legacy of delivering service to hundreds of millions of customers a year. The TTC's new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
Career Opportunity
The Bus Maintenance and Shops Department is looking for a Project Coordinator!
The successful incumbent will provide coordination on project activities through the project lifecycle, from initial planning to completion.
This position provides support to ensure projects are delivered within budget and on schedule.
What You Will Do
- Coordinate and conduct various Compensation Services related projects ranging from large to small and long-term to short-term from initial planning to completion.
- Act as a key point of contact. Liaise and coordinate with the project team, TTC staff and external stakeholders as required to collaborate and exchange informaton.
- Participate in the development and implementation of departmental business plans, budget objectives and workforce requirements. Develop project schedules based on input from the project team.
- Provide project control support for all aspects of the Capital Budget preparation and monitoring, as well as cost analysis and cost reconciliations for assigned projects.
- Perform a variety of cost/budget studies and research assignments, requiring analysis and interpretation of data.
- Monitor progress and performance against established terms of reference and work plans. Prepare variance reports and explanations for management, identifying potential problem areas and recommend corrective action as required.
- Coordinate the preparation of weekly and monthly reports related to future project requirements, workload forecasts, and performance measurement reporting.
- Track and monitor outstanding issues to ensure timely resolution.
What Skills Do You Bring
- Apply analytical skills
- Use office technology, software and applications
- Manage projects
- Plan and organize activities / projects to meet section and organizational goals
- Understand the organization's fiscal environment
What Qualifications Do You Bring
- Completion of a post-secondary college diploma or university degree in a related discipline or a combination of education, training and experience deemed to be equivalent.
- Knowledge of procurement/contracting principles, the development of contract documents, and the tender evaluation/award process
- Ability to read and interpret technical drawing and specifications
- Knowledge of project management concepts and practices involving several technical fields
- Knowledge of cost control and scheduling techniques
- Sound judgement; well-developed analytical, administrative and leadership skills; excellent oral and written communication skills
- Ability to develop and implement procedures to increase efficiency and effectiveness of section/department operations
- Proficiency in the use of computer based scheduling systems and other computerized applications related to the work (e.g. MS Project, Maximo, Excel etc.)
- Ability to be tactful, diplomatic and possess a high degree of interpersonal skills to communicate and deal with people effectively in difficult and stressful situations
- Able to direct and motivate TTC personnel and contract employees to achieve project completion
- Must have or rapidly acquire comprehensive knowledge of the Ontario Human Rights Code and related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees
What We Offer
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues' well-being.
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.