Purchasing Agent - Centralized Equipment Pool

Join us in building a world of possibility! Holland Bloorview Kids Rehabilitation Hospital is Canada's largest pediatric rehabilitation hospital, and a top 40 Canadian research hospital. Serving over 8,500 families annually in both inpatient and outpatient programs and services, Holland Bloorview is renowned for its expertise in partnering with clients and families to provide exceptional care and is the only organization to ever achieve 100 per cent in three successive quality surveys by Accreditation Canada.

Holland Bloorview's vision is to support the most meaningful and healthy futures for all children, youth and families. We are an academic hospital, fully affiliated with the University of Toronto. All clinical staff are expected to contribute to the academic agenda through one or more of the following activities: supervising students, teaching, academic service, scholarship and research.

Holland Bloorview has won numerous awards including Greater Toronto's Top Employers, Canada's Top Employers for Young People and Canada's Most Admired Corporate Cultures. We offer an inspiring, inclusive, innovative, and collaborative work environment with competitive compensation and benefit packages and programs that support ongoing learning and professional growth.

Purchasing Agent Description:

Serving the Augmentative and Alternative Communication (AAC) community this full-time position involves the procurement of speech generating devices, writing aids, mountings, parts and supplies to support leasing, sales and operations for the Centralized Equipment Pool (CEP). CEP is operated by Holland Bloorview and is located at 20 Banigan Dr, East York, ON, supporting 27 AAC clinics across Ontario providing communication equipment to clients.

Key Responsibilities:

• Prepare and process purchase orders and ensure timely delivery of products.
• Develop Request for Proposals as directed by leadership.
• Source, evaluate, and negotiate with suppliers to secure the best prices, quality, and delivery terms for goods and services.
• Source new products and vendors.
• Review and monitor lease and sales inventory, ensuring stock levels are optimized and preventing overstocking or stockouts.
• Analyze equipment trends and needs of the program.
• Carefully manage client personal health information.
• Maintain accurate records in CEP's system database (4D).
• Maintain accurate and complete sales records for Assistive Devices Program (ADP) reimbursement.
• Review the Assistive Devices Program (ADP) bi-weekly holding report identifying approvals, non-approvals, and payments
• Assist with audits and reporting requirements related to purchasing functions.
• Provide timely sales quotes and process sales orders.
• Track and manage orders to ensure timely delivery and resolve any issues.
• Develop and maintain vendor relationships to ensure reliable and cost-effective procurement.
• Negotiate pricing and manage contracts with vendors.
• Assess vendor performance and provide feedback for continuous improvement.
• Identify opportunities for cost savings and process improvements.
• Monitor market trends, pricing fluctuations, and industry developments to make informed purchasing decisions.

Qualifications

• A relevant college diploma or university degree (i.e., Supply Chain Management, Business, logistics) or equivalent experience
• 1 to 3 years purchasing experience ideally in an electronics / high tech equipment
• Purchase Management Association of Canada (PMAC) enrollment or equivalent an asset
• Experience and understanding of Augmentative and Alternative Communication (AAC) equipment is an asset
• Working knowledge of databases such as the 4D information system is an asset.
• Excellent communication skills (verbal and written) to promote effective collaboration
• Strong interpersonal skills and ability to work independently and as part of a team
• Well organized with good time management skills to meet deadlines
• Excellent negotiator with ability to perform extensive research on products
• Fully proficient with Microsoft Office (e.g., Outlook, Word, Excel, Power Point)
• Flexible and able to balance multiple priorities with a strong attention to detail