Receptionist + Administrative Assistant
October 10 2024
Industries
Architecture, Engineering and related
Categories Mechanical,
Toronto, ON • Full time
We are excited to invite a motivated and passionate individual to join our team at one of Canada's leading Mechanical/Electrical engineering firms. This is a fantastic opportunity to work closely with a dedicated group on diverse projects in the ICI sector. If you're looking to advance your career while contributing to a collaborative environment, we want to hear from you!
Duties and Responsibilities:
- Answer phones on a multi-line system and direct calls appropriately
- Greet clients and guests as they arrive at the office
- Prepare the boardroom for meetings and escort guests to their destinations
- Handle clerical tasks, including filing and maintaining record systems
- Prepare reports and correspondence
- Ensure general office maintenance (watering plants, keeping the office tidy, etc.)
- Provide support to senior managers
- Format documents and create materials using MS Word and Excel, as well as proofread and edit documents
- Assist with personal errands as needed (e.g., drop-off/pick-up dry cleaning, lunch, groceries)
Qualifications and Requirements:
- 1+ years of experience as an Administrative Assistant
- Valid driver's license
- Access to a reliable vehicle
- Quick learner with the ability to adapt to a new industry
- Calm and professional demeanor in a fast-paced environment
- Strong interpersonal skills to build rapport with clients and customers
- Proficiency in Microsoft Office Suite and other software (MS Word, Excel, PowerPoint, Google Docs, Canva, etc.)
- Comfortable with computers, smartphones, and tablets, and willing to learn new applications
- Strong research skills with the ability to present data clearly and concisely
- Capable of working independently with discretion
- Excellent management, time-management, problem-solving, writing, editing, grammatical, organizational, and research skills
This is a full-time position based in Scarborough. Applicants must be eligible to work in Canada. We value diversity and encourage all qualified applicants to apply, regardless of any characteristics protected by law. While we appreciate all applications, only candidates selected for an interview will be contacted.
Candidates who require accommodation during the recruitment process are encouraged to inform us of their needs. We are committed to ensuring that accommodations are made to suit individual requirements, and all details will be kept confidential.
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