Site Contract Manager
December 12 2024
Industries
Consulting services
Categories Purchasing, Procurement, Contracts,
Toronto, ON • Full time
Job Description
- (Internal Title: Contract Administration and Procurement IV )
- Responsible for overall management, reporting, and coordination of commercial team members in the commercial management activities of contracts under various programs and projects
- Provides overall change management and coordination of contract Administration including Change Orders, Change Directive and writing of recommendations for the client
- Invoice Management (review of invoices, stakeholder engagement for verification of information, writing recommendations to the client for invoice processing). Writing letters per Contract and using the right contract tools for responding appropriately
- Obligation management (knowing the rights of the Contractor and the Owner to suitably track obligations and assign responsibilities)
- Interaction with the client representatives on team performance and overall deliverable issues
- Developing new commercial plans, processes or administration and reporting methods in consultation with stakeholders, including clients and staff
- Formulating a resource allocation strategy and utilizing this to distribute work against various contracts
- Exercising authority in managing the work and controlling the management of contracts in accordance with the contract management plans
- Monitoring commercial performance to ensure excellence and adherence to specified deadlines, policies and procedures
- Reviewing and ensuring adherence to the overall commercial terms, schedule and budget
- Identifying risks and implementing mitigation strategies and contingency plans through administration of the contracts
- Tracking, monitoring and reporting on performance against commercial requirements, schedule, milestones, budgets, quality measures, and KPIs (Key Performance Indicators), and addressing issues with corrective actions as appropriate
- Evaluating and providing assurance on contractual requirements and effectiveness by consulting with clients and commercial staff
- Manage team dynamics and performance-related issues including review and approval of timesheets, vacation requests, employee evaluations, employee engagements, etc.
- Liaise with the applicable stakeholders, when required, on team performance, overall deliverable issues, and commercial strategies and benefits
- Provide leadership and direction to commercial teams in the development and deployment of new commercial plans, processes, or administration and reporting methods, while in consultation with stakeholders, ensuring desired outcomes are achieved
- Contribute to the development, planning, and execution of human and material resource requirements to successfully administer and manage procurements, contracts, or other commercial elements
- Guide the staff in formulating a resource allocation strategy and utilize this to distribute work against various contracts, claims, procurements, or other commercial issues
- Exercise authority in managing the work and controlling the management of contracts and procurements, and commercial requirements and deliverables per the established plans
- Monitor staff performance to ensure excellence and adherence to the overall scope, schedule, and budget, specified deadlines, policies, and procedures, and swiftly address performance issues
- Identify commercial and performance risks, implement mitigation strategies and contingency plans, prepare change requests, and negotiate scope changes to the contract
- Evaluate contract performance effectiveness by consulting with the applicable stakeholders
- Develop and deliver progress reports, proposals, and presentations to various audiences, including the contract team, senior executives and key stakeholders
- Engage in ongoing quality control, clarify internal quality control checks, and participate in quality issue resolution
- Define success criteria and disseminate them to involved parties throughout the contract and program life cycle
- Recommend and interpret contract and program expectations while delegating and managing deliverables with the team and stakeholders
- Complete any tasks assigned by the assigned Manager or higher in an efficient and timely manner
- Working Conditions
- Office-based
Qualifications
- Experience:
- Minimum of 12 years of experience in Commercial and Contract Administration
- Excellent general contract knowledge
- Education:
-
Bachelor's degree in relevant field of Construction, Engineering, Project Management, Business Administration
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- Licenses OR Certifications:
-
Holding recognized certification in specified fields of Engineering, Contracts Management, Program Management, including project management certification - PMI (Project Management Institute), Professional Engineers of Ontario (PEO), Certified Professional Contracts Manager (CPCM), PMP (Project Management Professional)
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- Skills and Competencies:
- Strong understanding of prevailing Project Management methods
- In-depth knowledge of tools and metrics needed to evaluate project performance
- Proficient in Project Management software
- Proven capacity to anticipate, identify, and minimize risks
- Expert ability to detect, capitalize on, and be sensitive to others' strengths
- Tact to perceive and ameliorate conflict and tension
- Capability to lead, supervise, delegate, and develop capacity
- Ability to work creatively and analytically in a problem-solving environment by ensuring effective teamwork, promotion of innovation, and overall excellence
- Competent in understanding interdependencies between technology, operations, and business needs
- Demonstrated functional acumen to support how solutions will address client goals while maintaining alignment with industry best practices
- Proven success in providing on-site leadership for project teams by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones
- Extensive experience in effectively leading mid-sized multi-discipline contracts teams
- Advanced skills in Microsoft Office
- Must maintain professional development to keep abreast of emerging technologies, methods, and best practices
- Tailor technical information for different audiences through presentations, reports, and other means independently
- Skilled in the negotiation of favorable terms under contracts
- Must foster relationships with various stakeholders
- Ability to arrange priorities and escalate competing risks to meet deadlines with minimum input from leadership
- Keen eye for detail and adept problem-solving abilities
- Must have demonstrated experience relaying and receiving information (written and verbal)
- Expert ability to work collaboratively and independently in a structured, disciplined, technology-driven environment
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