Strategic Sourcing Specialist

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, West Park Health Care Centre and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union: Non-Union
Site: 700 University Avenue - Ontario Power Generation Building
Department: Procurement and Supply Chain
Reports to: Senior Manager, Sourcing
Work Model: Hybrid
Grade: N0:11
Hours: 37.5 hours per week
Salary: $93,561 - $116,942 (To commensurate with experience and consistent with UHN compensation policy)
Status: Permanent Full Time
Closing Date: December 15, 2024

Position Summary

As a member of the Strategic Sourcing Team within the UHN Procurement and Supply Chain Department, the Strategic Sourcing Specialist reports to a Senior Manager of Sourcing and supports the category teams in all sourcing events. This position is responsible for managing and coordinating sourcing activities for assigned categories of goods and services in compliance with regulations and aligned to the goals and objectives of UHN and its stakeholders.

Ideal candidates are able to demonstrate an ethical, professional, and accountable manner as a liaison between Customers, Suppliers and Stakeholders. The Strategic Sourcing Specialist will also ensure compliance with legislative and quality standards by leading and coordinating strategic sourcing, contracting and procurement activities in line with UHN Corporate Policies, the Ontario Broader Public Sector Procurement Directives (BPSPD), the Canadian Free Trade Agreement (CFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), public tendering legislation and other policies and procedures.

Duties

• Lead and administer procurement processes including RFX's and non-competitive processes from start through completion for goods, services and capital equipment based on customer requirements and specifications.
• Act as the sourcing lead in the development of complex initiatives with multiple stakeholders and user groups across the organization and organizes workload and resources to meet deadlines and contracting requirements.
• Oversees the analysis of Bids or Proposals, and facilitates the evaluation process for stakeholders while providing expertise in all steps of the procurement process. This may include coordination and facilitation of trials, evaluations, demonstrations, site visits etc., as is required.
• Negotiate, execute and manage contracts in conjunction with stakeholders.
• Performs market analysis of available procurement strategies and advises customers of market place information.
• Identifies opportunities for further alignment of regional efforts, including collaboration with Shared Services Organizations (SSOs) and Group Purchasing Organizations (GPO's)
• Supports continuous improvement of processes and outcomes.
• Maintains effective communications with both internal and external stakeholders including vendors on a variety of contractual and service issues.
• Manages contract expirations in a timely manner
• Conduct risk assessment as needed and provide management with input on excepted risks and mitigations.
• Participates in customer committees (internal and external).
• Oversee and monitor established business and performance quality indicators in assigned work (timely contract renewals, response time, and vendor performance).
• Participate in hospital product evaluation and standardization, as required.
• Performs cross-functional duties and other duties consistent with the job classification, as required

• Undergraduate Degree in a relevant field e.g. business, supply chain, commerce or economics or equivalent combination of education and experience.
• Minimum five (5) to seven (7) years' experience in a public procurement role, including demonstrated contract management and contract negotiation experience
• Recent Strategic Sourcing and/or Public Purchasing experience in a healthcare environment is an asset.
• Certified Supply Chain Management Professional (SCMP) Designation or Project Management Professional (PMP) Certification, Public Procurement Designation is an asset
• Must demonstrate a commitment to providing a high level of customer service.
• Experience in administering terms and conditions of purchase orders and formal contracts is required.
• Demonstrates a commitment to providing a high level of customer service, with an acute understanding of the customer and their needs; utilizes sound judgment and decision making
• Complex environment with a commitment to providing high levels of customer service, satisfaction and improvement to the functional area itself.
• Requires knowledge and experience in materials provisioning, negotiation and an understanding of business and legal issues.
• Excellent communication skills combined with strong analytical abilities and mathematical aptitude required
• Familiarity managing Supply Chain/Procurement projects (procure-to-pay, supplier and contract management) is an asset.
• Ability to prioritize workload, manage unexpected occurrences and at the same time manage deadlines.
• Demonstrated project management skills; ability to organize, control and coordinate a variety of activities in a fast-paced, ever-changing environment
• Sound working knowledge of Broader Public Sector Procurement Directives and CCDC guidelines.
• Ability to effectively operate computer, software, and peripheral equipment (i.e., Windows operating system, MSOffice including Outlook, Project, Excel, Visio, Access).
• Knowledge of supply chain and business computer applications, including SharePoint, SAP S4Hana, Ariba, online evaluation tools and online public tendering systems is an asset.

Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.