Billing Administrator

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada's infrastructure and on the communities where we live, learn, work, and heal.

We are currently seeking a Billing Administrator to join our dynamic team and support our Building Services and Controls division in Vaughan. The successful candidate will play a crucial role in ensuring timely and accurate billings.

Duties and Responsibilities:

• Maintain relationships with customer account managers and project teams
• Analyze and enter weekly work order data into Fieldpoint software for billing approval
• Ensure accurate billing details in compliance with customer contracts
• Process and send approved customer invoices
• Manage administration of customer contract renewals
• Handle internal and external customer inquiries and billing discrepancies
• Assist the Controller to evaluate internal controls and develop policies and procedures to improve efficiency and controls
• Enter and process vendor invoices as part of the accounts payable process

Qualifications and Job Requirements:

• 2 years of billing experience within a large Canadian organization
• Experience in building services, construction, or mechanical contractor industry, preferably HVAC
• Excellent analytical and problem-solving skills with a keen eye for detail
• Ability to communicate with operational account managers effectively

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, LGTBQ2S+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at careers@modernniagara.com.