HVAC Project Coordinator

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada's infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that's well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada's infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada's Best Managed Companies and is a recipient of SMACNA's Safety Excellence Award Program (SSEAP) - Canada and the Canadian Occupational Safety (COS) Magazine's Gold Winner for Canada's Safest Employers Award in the Building and Construction category and Excellence Winner for Canada's Best Health + Safety Culture Award as well as Canada's Best Health + Safety Leader Award.

As a Project Coordinator, this opportunity will allow for growth, expansion, and application of experience and skillsets in new, professionally challenging ways. If interested in gaining valuable project coordination experience, working on high-value, technical HVAC projects - Apply now!

OVERVIEW OF RESPONSIBILITIES:

• Provide related administrative support to Project Managers and Project Teams
• Aid Project Managers in the organization and distribution of HVAC project related documents and drawings from manufacturers, suppliers and subcontractors
• Data system entries such as set up of purchase orders for subcontractors, suppliers and manufacturers, entry of change orders and distribution of change notices, monthly updates for WIP forecast sheets, updating construction schedule
• Attend turn over meetings for new jobs, support team by taking detailed notes for project requirements
• Some preparation of pre-qualification packages for the division
• Create, log and track of communications and documents for HVAC construction projects
• Prepare project start-up binders, and project close out documents
• Document control of all site paperwork
• Participate in operational meetings such as project delivery meetings, staff meetings, reviews, tech meetings
• Job Set up in Fieldpoint, and communicates job number to PM and technicians
• Ensures Estimating Data is filled in appropriate job folder
• Attend Site meetings as required to assist project manager with meeting minutes and site meetings
• Entering of Budgets into system ensuring costs code breakdown is accurate
• Collection and distribution of safety and insurance documentation to GC/Customer i.e. WSIB Clearance Certificate, Form 1000, Insurance Certificate, NOP, etc.
• Follows up with Subcontractors to ensure all relevant documentation is received in a timely manner
• Update supplier and subcontractor purchase orders as changes are approved
• Prepares and distributes monthly billing sheets to PM's
• Processes invoices in ERP system and distributes to customers.
• Completes Statutory Declarations and ensures the submittal of all required paperwork with invoices
• Sets up and invoices work orders as required
• Prepares Project Close-out documentation including O&M Manuals and As-builts in both hard copy binders and electronic formats.
• Complete daily check-in's with technicians
• Assist techs with daily requests including but not limited to assigning them to required jobs, submitting tool requests, ordering uniforms, assisting with schedule, etc.
• Assist with project specific requirements including methods of procedures, hot work and bypass permits, etc.
• Perform other related duties as required

QUALIFICATIONS AND EXPERIENCE:

• Post-secondary education in Construction Management/Mechanical Engineering or equivalent combination of education and experience.
• 1+ years' Project Coordination experience within the HVAC Construction or Mechanical Contracting industry is preferred
• Strong working knowledge across Microsoft Office products including Outlook, Word, Excel, and PowerPoint
• Previous working knowledge across project and/or construction management software's is highly advantageous
• Strong attention to detail and organizational skills coupled with strong reading and writing skills
• Clear and effective communication skills with the ability to develop long-lasting and sustainable productive working relationships with colleagues, subcontractors, and additional stakeholders associated to assigned projects.
• Driven individual with a strong sense of urgency. Comfortable in working within a deadline-driven, fast-paced environment.
• Resourceful individual with strong problem-solving skills. Capable of managing multiple tasks and priorities simultaneously
• Energetic individual who works effectively within a team, but also on their own initiative.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at careers@modernniagara.com.