Operations Coordinator

Modern Niagara Building Services helps building owners, managers, and general contractors meet the mechanical, electrical, and integrated building technology needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada's infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that's well above industry standards.

At Modern Niagara Building Services, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada's infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada's Best Managed Companies and is a recipient of SMACNA's Safety Excellence Award Program (SSEAP) - Canada and the Canadian Occupational Safety (COS) Magazine's Gold Winner for Canada's Safest Employers Award in the Building and Construction category and Excellence Winner for Canada's Best Health + Safety Culture Award as well as Canada's Best Health + Safety Leader Award.

We are currently seeking an Operations Coordinator, to join our team based in Vaughan.

The mission of the Operations Coordinator is to collect, organize, and process all project-related, documents in an efficient, effective, and timely manner, subject to guidance provided by management. The Operations Coordinator plays an integral role in racking of documents on Modern Niagara's projects, work orders, and maintenance agreements. As a result, this position must be comfortable to communicating and sharing information with vendors, customers, and internal resources.

Duties and Responsibilities:

• Collecting and organizing invoices from vendors on an on demand basis
• Entering Accounts Payable invoices, ensuring accuracy and timeliness of invoice entry and coding
• Routing of invoices for approval by operations team and follow-up as required
• Collaborating with management as to the organization of documentations for future referencing
• Responding to internal and external Accounts Payable inquiries
• Reviewing work orders & projects for missing documentation and follow up
• Assist with design and implementation of efficiency initiatives
• Opportunities for data analysis and reporting
• Other ad-hoc tasks as required

Qualifications and Job Requirements:

• 1-2 years office experience in a construction environment is an asset
• Team player with a customer focus
• Integrity and the willingness to own scope of work and associated issues
• Proficiency with Microsoft Office (including Excel)
• Energy and strong work ethic
• Willingness and ability to solve problems
• Strong communication and interpersonal skills
• Desire to continuously improve systems and processes with an open mind towards change.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara Building Services, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara Building Services is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at careers@modernniagara.com.