Payroll Administrator

ABOUT THE COMPANY

ConeTec is an international full-service geo-environmental and geotechnical site characterization contractor. We offer clients superior project management and site investigation services across the globe, with a large presence in the Americas, Europe, Africa and Oceania. ConeTec is known in the industry as a great place to work. We commit to all employees that we will provide a respectful, positive, and enriching work environment. We want you to look forward to going to work every day. We reward and recognize staff for exceptional contributions to the company. Our success is a direct result of the people who work here.

SCOPE OF POSITION

The Payroll Administrator will be supporting the payroll functions for the ConeTec US employees primarily. This person must be an enthusiastic individual with a strong work ethic, excellent communication skills, highly attentive to details.

ROLES, RESPONSIBILITIES & EXPECTATIONS

Payroll

• Be accountable and support the process of hourly and salary payroll (including prevailing wages) for a high volume and fast-paced environment.
• Prepare Certified Payroll reports, statements of compliance, and statements of non-performance for weekly submission, including weekly submission to customers.
• Support the processing of new hires, terminations, rate changes, and other data relating to employee records and payroll processing.
• Track timesheets & attendance records, overtime, vacation, leave of absence, etc.
• Support the performance of month-end, quarter-end, and year-end payroll reconciliations.
• Support the accurate reporting and remittances to the appropriate external agencies.
• Support to improve the efficiency and effectiveness of payroll processes.
• Reconcile benefits invoices, promptly identifying and resolving discrepancies to ensure accurate reporting.
• Support payroll-related audits, such as 401(k), healthcare, and workers' compensation audits, by maintaining and preparing accurate required documentation and reports.
• Assist with year-end tax reporting for US and Canadian employees (W-2s ).
• Develop and maintain the payroll manual to provide step-by-step instructions on how to complete payroll and certified payroll tasks in their absence.
• Ensure compliance with state, federal, and local payroll laws, including tax filings, garnishments, overtime and holiday calculations
• Other payroll-related duties as assigned.

Accounting / Administration / Other

• Be accountable and supportive of accounting functions including accounts payable, bank reconciliations, intercompany reconciliations, and meeting month-end close timing, and procedures.
• Support the Accounting Team with the month-end close and other ad-hoc projects, including review, analysis, and reconciliation of invoices, accounting records, bank accounts and GL balances, and vacation backup support.
• File payroll, accounting, banking, and corporate documents.
• Provide support to other company personnel/departments.

SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED

Education Requirements

• High school diploma or equivalent
• Associate's degree in accounting, business, or related field and/or an equivalent combination of education.
• Payroll Certifications (CPP/FPC) preferred
• Excellent knowledge of payroll best practices and legislative policies

Experience Requirements

• 3-5+ years of payroll administration experience with good accounting skills
• Maintains knowledge and understanding of rules and laws that govern and affect payroll administration practices.

Technical Requirements

• Working knowledge of MS Dynamics GP with Payroll module (would be an asset)
• Knowledge of Microsoft Office Suite (Excel, Word, and Outlook)
• Excellent working knowledge of payroll systems/software

Soft Skill Requirements

• Demonstrated ability to exercise tact and discretion in dealing with sensitive and confidential information
• Excellent verbal and written communication skills
• Excellent interpersonal and teamwork skills, solid organizational skills, analytical and problem-solving skills are required, with the ability to work independently and take initiative.

At ConeTec, we offer competitive compensation packages, comprehensive benefits, and opportunities for professional growth and development. If you are interested in joining a dynamic and growing company, we want to hear from you! Please submit your resume and cover letter to be considered for this opportunity.

ConeTec is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by applicable law.